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Prepare a planning application

Full planning application

When to use a full planning application

A full planning application provides all the details of the proposed development in one go.

You can use a full planning application for works including:

  • new commercial buildings
  • works relating to a single flat, or more than one house or flat
  • the creation of new homes (new build or through conversion)
  • changing the use of a building
  • demolition of buildings

A minor planning application is for works affecting up to 9 homes, or up to 1,000 sqm floorspace.

A major planning application is for works affecting 10 or more homes, or over 1,000 sqm floorspace.

When you are ready, you can submit your planning application on the Planning Portal.

Apply for planning permission

Validation checklist for full planning applications

Required for all full planning applications

  • Application form

    What you need to do

    Provide your contact information and details about the development that you need planning permission for.

    Make sure you:

    • use the 'Full planning consent' application form from the Planning Portal
    • fill in all relevant parts of the form
    • sign and date the application form before you submit it

    If you're not able to submit your application online, download copies of all application forms from the Planning Portal website.

    Why we need this

    This is a national requirement set out in The Town and Country Planning (Development Management Procedure) (England) 2015 (as amended).

  • Ownership certificate

    What you need to do

    Fill in the certificate to confirm who owns the application site. The certificate information is included as a section of the application form. You must complete and submit either Certificate A, B, C or D with your application form and also submit the relevant Notice type if required. 

    There are four certificate types and two Notice types:

    • Certificate A - Sole ownership and no agricultural tenants
    • Certificate B - either you're not the owner but know who is or you are not the sole owner but you know who the other owners / agricultural tenants are; you need to also complete Notice 1
    • Certificate C - either you're not the owner but you know some of the other owners / agricultural tenants or you're an owner but only know some of the other owners / agricultural tenants; you need to also complete Notices 1 and 2
    • Certificate D - either you're not the owner and do not know the owner(s) or you're an owner but do not know any other owner(s)/agricultural tenant(s); you need to also complete Notice 2

    Download Notice 1. (PDF, 127kb)

    Download Notice 2. (PDF, 127kb)

    Why we need this

    This is a national requirement set out in The Town and Country Planning (Development Management Procedure) (England) 2015 (as amended).

  • Fee

    What you need to do

    Our application fees are set by the government. You must pay a fee for most application types. There are some fee exemptions which you can check on our planning applications types and fees webpage. 

    Make sure you:

    • find out the correct fee for your application type
    • make your payment online when you submit your application using the Planning Portal 
    • respond as soon as possible if we contact you for additional payment

    Check how much you need to pay

    View our guide on planning application types and fees to check how much you need to pay. 

    You can also:

    Why we need this

    Planning fees are a national requirement set out in The Town and Country Planning (Fees for Applications, Deemed Applications, Requests and Site Visits) (England) Regulations 2012.

  • Community Infrastructure Levy (CIL) forms and drawings

    What you need to do

    The Community Infrastructure Levy (CIL) is a charge on development set by local authorities. We use the money raised to deliver the infrastructure needed to support development in Southwark. You need to submit CIL information for all application types.

    Make sure you:

    View more information on when you need to pay CIL.

    Refer to the Planning Portal guidance on what CIL forms to submit. 

    Why we need this

    To make sure the right amount of CIL is paid.

  • Location Plan

    What you need to do

    Submit a plan of the site showing the application site in relation to the surrounding area.

    Make sure you:

    • scale plans at 1:1250 or 1:2500 and include a scale bar on each plan, on A4 or A3 paper size 
    • use an up-to-date base map
    • show roads or buildings on land adjoining the application site (labelling at least two roads)
    • outline the application site clearly in red; this must include all land required for access to the site from a public highway, visibility splays, landscaping, car parking and open areas around buildings
    • outline any additional land under the ownership of the applicant in blue if it immediately adjoins the proposed area

    Read more about how to prepare a valid plan.

    Why we need this

    This is a national requirement set out in The Town and Country Planning (Development Management Procedure) (England) 2015 (as amended).

  • Site Plan

    What you need to do

    Submit a plan of the site showing the development in relation to the boundaries and existing on-site buildings.

    Make sure you:

    • scale plans at 1:100 or 1:50 and include a scale bar on each plan, on A4 or A3 paper size
    • include an arrow to show the direction of north
    • clearly label and number all immediately adjoining buildings and all main roads surrounding the site
    • outline the application site clearly in red; this must include all land required for access to the site from a public highway, visibility splays, landscaping, car parking and open areas around the building
    • outline in blue any other land within the applicant's control that is close to or adjoining the application site

    Read more about how to prepare a valid plan.

    Why we need this

    This is a national requirement set out in The Town and Country Planning (Development Management Procedure) (England) 2015 (as amended).

  • Floor plans - existing and proposed

    What you need to do 

    If you are making any changes to the inside of the building, then you must submit existing and proposed floor plan drawings. Floor plans show how each floor of the building is set out. The floor plan drawings should show what the building looks like now and after the proposed works. 

    Make sure you:

    • submit an individual floor plan for each floor of the building
    • scale plans at 1:100 or 1:50 on A4 and A3 paper size 
    • include a scale bar on each plan
    • include a unique reference number on each drawing
    • show any proposed buildings (including household extensions and outbuildings) in context with neighbouring buildings
    • include written dimensions, especially for proposed extensions
    • include details of materials used in the development

    Read more about how to prepare a valid plan.

    Why we need this

    This requirement is set out in The Town and Country Planning (Development Management Procedure) (England) 2015 (as amended).

  • Elevations - existing and proposed

    What you need to do 

    If you are making any changes to the outside of the building, then you must submit existing and proposed elevation drawings. Elevation drawings show what the building looks like from the outside. They show the front, back and sides of the building. The elevation drawings should show what the building looks like from the outside now and after the proposed works. 

    Make sure you:

    • submit an individual elevation drawing for the front, back, and both sides of the building
    • scale plans at 1:100 or 1:50 on A4 and A3 paper size 
    • include a scale bar on each plan
    • include a unique reference number on each drawing
    • show any proposed buildings (including household extensions and outbuildings) in context with neighbouring buildings
    • include written dimensions, especially for proposed extensions
    • include details of materials used in the development

    Read more about how to prepare a valid plan.

    Why we need this

    This requirement is set out in The Town and Country Planning (Development Management Procedure) (England) 2015 (as amended).

  • Fire Safety Strategy or Reasonable Exception Form (minor applications)

    What you need to do

    Show how the proposed development meets the highest fire safety standards as set out in the London Plan Policy D12 (A).

    If the proposed works would not alter the fire safety of the building (see below), you must explain this in a Reasonable Exception Form.

    Make sure you:

    • submit the Fire Safety Strategy as a stand-alone document and ensure that it includes these details:
      • name and title of who wrote and approved the planning application's fire safety information, with a clear statement describing their competence, including relevant qualifications and experience
      • information under each part of London Plan Policy D12 (A); this should be specific and relevant to the proposed development
      • the relevant safety design codes and standards and how these ensure the proposed development achieves the highest standards of fire safety; this should be proportionate to the size and nature of the development
    • submit a Reasonable Exception Form if the application:
      • creates no additional dwellings or commercial units AND
      • does not provide a new lift AND
      • does not change external materials AND
      • does not change internal or external communal areas that support the evacuation strategy for the property

    Refer to further guidance by the Greater London Authority on the requirements of a Fire Safety Strategy

    Download a Reasonable Exception Form template (docx, 18kb).

    When you need to submit this

    You must submit a Fire Safety Strategy with all minor applications. 

    Why we need it

    To ensure the highest fire safety standards are met for all development in the borough.

    Relevant planning policy:

    • London Plan 2021 Policy D12 (A)

  • Fire Statement (major and strategic applications)

    What you need to do

    Submit details on how the proposed development meets the highest fire safety standards, to meet the requirements of London Plan 2021 Policy D12 (B).

    Make sure you:

    • include all information required in the London Plan Policy D12 (B) further guidance document, including:
      • the building construction methods, products and materials used (including manufacturer details)
      • the means of escape for all building users: suitably designed stair cores, escape for building users who are disabled or require level access and associated evacuation strategy
      • features that reduce the risk to life: fire alarm systems, passive and active fire safety measures and associated management and maintenance plans
      • access for fire service personnel and equipment
      • how provision will be made within the curtilage of the site to enable fire appliances to gain access to the building
      • ensuring that any potential future modifications to the building will take into account and not compromise the base build fire safety and protection measures

    Refer to further guidance by the Greater London Authority on the requirements of a Fire Statement.

    Refer to further guidance on London Plan policy D12 (B).

    When you need to submit this

    You must submit a Fire Statement for all major applications. 

    Why we need this

    To ensure the highest fire safety standards are achieved on all developments in the borough.

    Relevant planning policy:

    • London Plan 2021 Policy D12 (B)

Required for some full planning applications based on the development type or location

Check each requirement to see if you need to submit these supporting documents for the works you want to do.

  • Affordable housing contribution

    What you need to do

    Our planning policy (Policy P1) requires you to contribute to the provision of affordable housing in Southwark for any application that creates one or more homes.

    Where affordable housing cannot be provided on or off-site, a payment in lieu is usually the most realistic and deliverable option. The financial contribution will go towards the provision of affordable housing in the borough.

    When you need to submit this

    Developments where the affordable housing contribution applies

    Developments where the affordable housing contribution does not apply

    • extensions to existing residential buildings to create a new additional home or homes
    • new build - construction of new homes on vacant land. This includes infills and new homes in gardens
    • change of use or conversion of a non-residential building to a new home or homes
    • subdivision of a home to create two homes or other subdivisions 
    • demolition of a home or homes and re-building more homes
    • new build Houses in Multiple Occupation (HMOs) (use class C4 or sui generis)
    • change of use from a non-residential use to an HMO (use class C4 or sui generis)
    • change of use from an HMO (sui generis) to homes (C3)
    • the replacement of a single-home
    • converting two or more homes to one home (de-conversions)
    • extensions to residential buildings or domestic home extensions that do not result in additional homes
    • change of use from an HMO (C4) to a dwelling (C3)
    • change of use from a dwelling (C3) to an HMO (C4)
    • self-build properties unless the property is put on the market within three years of occupation. The calculation of the affordable housing contribution, a viability appraisal (unless following a fast-track route) and a legal agreement will still be required. 

    How does the policy requirement apply?

    The affordable housing contribution is calculated based on 35% of the habitable rooms of the entire development. The payment required will be the maximum viable amount with a 35% minimum expectation unless the viability of the scheme demonstrates otherwise. The following minimum payments apply, subject to viability:

    Area 

    Viability appraisal required  

    Viability appraisal not required (fast track) 

    CIL Zone 1 and 2 

    35% at £100,000 per habitable room  

    40% at £100,000 per habitable room 

    Aylesbury Area Action Core  

    35% at £100,000 per habitable room 

    60% at £100,000 per habitable room 

     

    CIL Zone 3 

    35% at £82,000 per habitable room  

    40% at £82,000 per habitable room 

     

    Self-build properties anywhere in the borough  

    35% at £30,000 per habitable room  

     

    40% at £30,000 per habitable room 

     

    Why we need this

    To ensure that our planning policy requirements are being met for affordable housing. 

    Relevant planning policy:

    • Southwark Plan 2022 policy SP1, P1, and IP3

  • Accessibility drawings

    What you need to do

    Submit accessibility drawings that include the following details:

    • if access includes a ramp or gradient, you should clearly label plans with spot levels, the gradient and the length of the ramp and dimensions of landings; labels must include the interface with the public highway
    • confirm that ramps and gradients are compliant with either BS 8300:1 or Document M standards, depending on the building type
    • clearly label any Blue Badge parking areas, including access routes for pedestrians to and from vehicles from all uses on the site and from the public highway, with gradients and spot levels

    When you need to submit this

    You must submit accessibility drawings with all full planning applications that include a ramp or gradient for access and/or Blue Badge parking.

    Why we need it

    To ensure that the mobility needs of disabled/mobility impaired people are provided consistently, conveniently, and to a high standard.

    Relevant planning policy:

    • London Plan 2021 Policy T6.1 H(5)
    • Southwark Plan 2022 policy P55
  • Affordable Workspace Strategy

    What you need to do

    Provide an Affordable Workspace Strategy which includes these details:

    • management arrangements (direct let or affordable workspace occupier) 
    • length of lease/availability of affordable workspace (minimum 30 years) 
    • total employment floorspace of the scheme (sqm GIA and type - office/light industrial/creative) 
    • total affordable workspace proposed (sqm GIA, number of units/desks, and type – office/light industrial/creative) 
    • percentage of total employment floorspace (minimum 10% affordable workspace)
    • evidence of current local market rent levels for the type of employment floorspace proposed 
    • affordable rent level proposed (pounds per square foot or percentage discount to market rent) 
    • details of any rent-free periods, staircase rent arrangements, service charges, break clauses, utilities or any additional management or maintenance charges  
    • affordable workspace fit-out specification (to include mechanical and electrical fit-out, heating and cooling provision, kitchen and toilet facilities, sprinklers) 
    • marketing strategy to demonstrate how the affordable workspace will be marketed and prioritised to occupiers who meet the Southwark Plan 2022 Affordable Workspace Occupier definition; and how the affordable workspace will be accessible to a diverse range of occupiers and affordable workspace providers 

    In exceptional circumstances where on-site affordable workspace is not possible, provide details of in lieu payment for off-site affordable workspace. You must have agreed on this payment with us, through the Affordable Workspace In Lieu Payment Calculator.

    Refer to the council's affordable workspace provider list.

    Download our affordable workspace in-lieu payment calculator.

    When you need to submit this

    You must submit an Affordable Workspace Strategy if your full planning application is for more than 500 sqm of employment floorspace.

    Why we need it

    To confirm that the proposed development would meet the obligation to provide 10% of the total workspace as affordable.

    Relevant planning policy:

    • London Plan 2021 Policies E1, E2, E3 and E8
    • Southwark Plan 2022 policy P31
  • Air Quality Neutral Assessment

    What you need to do

    Demonstrate that the proposed development would meet or exceed air quality neutral standards.

    Make sure you:

    • demonstrate that the benchmark calculations have been met
    • provide details explaining any decision to not submit an assessment
    • include Air Quality Neutral Calculations showing: 
      • calculation of Transport Emissions against Benchmark 
      • calculation of Building Emissions against Benchmark  
      • details of mitigation to mitigate against excess benchmark and transport emissions 
      • details of any offsetting required  
      • details of reporting

    Refer to Planning Practice Guidance on air quality.

    Refer to the Greater London Authority's draft guidance on air quality neutral.

    Refer to the council's Environmental Protection Team's technical guidance on air quality (PDF, 3mb).

    When you need to submit this

    You must submit an Air Quality Neutral Assessment with all minor planning applications. 

    However, there are some exceptions. You do not need to submit an Air Quality Neutral Assessment for:

    • developments that meet all three of these criteria:
      • do not create additional car parking
      • do not lead to an increase in localised car journeys 
      • do not include new combustion plants such as gas-fired boilers
    • developments connected to an existing heat network, or include gas boilers with NOx emissions below 40 mg/kWh. This is because the development is assumed to meet the Buildings Emission Benchmark
    • developments with new parking that does not exceed London Plan policies T6 and T6.1 to T6.5; this is because this development is assumed to meet the Transport Emissions Benchmark - if you have not defined parking standards, then you need to provide a full calculation against the Transport Emission Benchmark

    Why we need it

    To ensure that development does not have a negative impact on air quality in the borough.

    Relevant planning policy:

    • London Plan 2021 Policies Policy SI1 
    • Southwark Plan 2022 policy P65
  • Archaeological Desk-Based Assessment

    What you need to do

    Complete a desk-based assessment using existing archaeological and historical information. You should determine the archaeological interest and potential of the site, and assess the impacts of the proposed development.

    When you need to submit this

    You must submit an Archaeological Desk-Based Assessment for:

    • applications where groundworks are proposed within an Archaeological Priority Area
    • applications for new basements, extensions to basements or other extensive groundworks

    To check if your site is in an Archaeological Priority Area, you should:

    1. Open Southwark Maps
    2. Turn on the 'Conservation' map layer. This will show the location of all the Archaeological Priority Areas in Southwark
    3. Enter your address to see if your property is in an Archaeological Priority Area

    Why we need this

    To ensure that heritage assets are protected and enhanced by development.

    Relevant planning policy:

    • London Plan 2021 Policy HC1
    • Southwark Plan 2022 policy P23
  • Archaeological Evaluation Report

    What you need to do

    Appoint an archaeologist to produce a Written Scheme of Investigation for an archaeological evaluation. This should detail the method statement for the work, and provide an adequate assessment of the impacts of the development proposal. It should propose a range of archaeological techniques. The method statement will be agreed upon with the Southwark Archaeologist before fieldwork starts. 

    The Completed Archaeological Evaluation Report will detail the results of the work.  

    If you are unable to provide this report, then you should discuss this with the Southwark Archaeologist.

    Make sure you:

    • use a suitably qualified and experienced archaeologist who has previously worked within Southwark
    • agree on the Written Scheme of Investigation (method statement) with the borough archaeologist; this should include trench plans and details of all techniques used which should be agreed upon with the borough archaeologist
    • undertake the archaeological evaluation to provide an adequate assessment of the impacts of the development proposal
    • produce an evaluation report that will detail the results of the archaeological evaluation
    • submit the completed archaeological report detailing the results of the archaeological evaluation and the Written Scheme of Investigation for the evaluation with the planning application

    All archaeological documentation should meet the requirements of Southwark, Greater London and Chartered Institute for Archaeologist standards and guidance. Contact the Southwark Archaeologist if you have any questions. 

    When you need to submit this

    You must submit an Archaeological Evaluation Report for:

    • applications where groundworks are proposed within an Archaeological Priority Area
    • applications outside Archaeology Priority Areas where extensive groundworks are proposed 

    To check if your site is in an Archaeological Priority Area, you should:

    1. Open Southwark Maps
    2. Turn on the 'Conservation' map layer; this will show the location of all the Archaeological Priority Areas in Southwark
    3. Enter your address to see if your property is in an Archaeological Priority Area

    Why we need it

    To provide an adequate assessment of the nature, extent significance and interest of archaeological remains on site. 

    Relevant planning policy:

    • London Plan 2021 Policy HC1
    • Southwark Plan 2022 policy P23
  • Basement Impact Assessment

    What you need to do

    Evaluate the direct and indirect implications of the proposed basement development. Submit a floor plan and section drawing of the basement extension which includes details of the basement ceiling height, access, and any roof lights.

    Make sure that the technical report is prepared and self-certified by a suitably qualified chartered engineer or chartered geologist, who is a member of the relevant professional body.

    Refer to our Residential Design Standards SPD for more information about basement works. 

    When you need to do this

    You must submit a Basement Impact Assessment if your application is for a new or extended basement.

    Why we need this

    To inform our assessment of the proposed development.

    Relevant planning policy:

    • London Plan 2021 Policy D10
    • Southwark Plan 2022 policies P14 and P68
  • Bat Survey

    What you need to do

    Provide information about any bats present at the application site. This must be prepared by a qualified ecologist. Refer to Natural England’s ‘standing advice’ for bats.

    Make sure you:

    • refer to the standing advice for bats for further information on which development types require a Bat Survey
    • consider these details in the survey:
      • be carried out in the most recent, appropriate season - except if licensing policy 4 is used
      • identify the bat species and size of the population
      • identify the type of roost and its importance, and any access points used by bats to enter the roost
      • identify important flight routes and foraging areas used by bats close to proposed developments

    When you need to submit this

    You must submit a Bat Survey with your application if the development is likely to negatively affect bats or their:

    • roost habitats
    • foraging habitats
    • commuting habitats

    Why we need it

    To confirm that the developer has taken appropriate measures to avoid, mitigate and, as a last resort, compensate for any negative effects on bats in their development proposal.

    Relevant planning policy:

    • London Plan 2021 Policy G6
    • Southwark Plan 2022 policies P57, P59, and P60
  • Biodiversity Net Gain

    What you need to do

    From 2 April 2024, all planning applications defined as a small site must meet the minimum requirement of 10% biodiversity net gain over the pre-development value of a development site. Examples of a small site include;  

    • applications of 1 and 9 dwellings on a site of an area 1 hectare or less or if the number of dwellings is unknown, the site area is less than 0.5 hectares
    • commercial development where floor space created is less than 1,000 square metres or total site area is less than 1 hectare

    If you think the development is exempt from the BNG requirement, the correct exemption reason should be listed in the planning application form. Reasons for an exemption must be provided in your application form and be supported by evidence and a statement.

    If you're claiming exemption due to custom build or self-build, please download, complete and sign this form (PDF, 65kb). It should be submitted with your planning application.

    If you're claiming exemption based on the BNG ‘de minimis’ threshold, evidence could include photographs of the site, aerial photography, relevant reports or a scaled plan.

    This threshold exemption does not apply if Priority Habitats are on or close to your site. Check Southwark Maps and select layer 'Priority Habitats in Southwark and within 500m of the Southwark borough boundary correct as of February 2024' to check.

    Minimum requirements

    The minimum information that you must submit is listed in paragraph 11 of the Biodiversity Net Gain Planning Practice Guidance. The requirements include a completed small sites (statutory) metric and a scaled plan showing on-site habitats. The metric should be completed by a competent person with specialist knowledge of habitat types and conditions, such as an ecologist, who can advise on the calculations.  

    Note that if your site includes Priority Habitat, the statutory major sites metric must be used.

    You can find an ecology consultant on the CIEEM website. Use our pre-application service if you are unclear on your BNG strategy and the requirements. 

    Local requirements 

    In addition to the minimum information requirements, we require the following: 

    • The correct statutory Biodiversity Metric with the post-development tabs completed. This should show how you intend to achieve the minimum 10% BNG. Photographs and maps should be included.
    • A Biodiversity Report, which should include:
      • how a biodiversity net gain approach has been taken at the development site and how you've followed the Biodiversity Gain Hierarchy
      • justification of the use of off-site biodiversity units or statutory biodiversity credits. Any proposed use of statutory biodiversity credits should be a last resort. It should be discussed with the case officer at the pre-application stage

    Plans and drawings:  

    • draft on-site post-intervention proposed habitat plan
    • if off-site BNG is proposed, a site baseline habitat plan and an off-site post-intervention proposed habitat plan   

    Extra information on the proposed BNG strategy will be required for schemes that are proposing significant biodiversity and/or the use of off-site biodiversity gains. You should discuss this with us at the pre-application stage.  

    Make sure you: 

    • use the  small site (statutory) metric as early as possible in the site design process to help avoid biodiversity loss and refer to the user guide  
    • follow the biodiversity gain hierarchy which prioritises on-site BNG first; this should be carried out in line with the ecological mitigation hierarchy of avoiding and minimising impacts first before Biodiversity Net Gain is applied
    • consider how the location of on-site biodiversity relates to adjoining habitats, green corridors or existing green space within the site and beyond the red-line boundary
    • consider how suitable multi-functional biodiversity enhancements can form part of the site’s landscaping and amenity space strategy
    • use Southwark Maps to check whether your site is in or close to a designated park, open space, Site of Importance for Nature Conservation (SINCs) or Priority Habitat
    • refer to  Southwark's Nature Action Plan 2020 for information on protected species

    Post approval stage 

    You are required to submit a Biodiversity Gain Plan (BGP) once planning approval is granted. This is a legal requirement before development can begin. The BGP should include your final small sites biodiversity metric and pre and post-development plans.  

    Developments that will result in significant BNG or which will include off-site gains must also include a Habitat Management and Monitoring Plan. This will show how the land will be managed for biodiversity net gain for a minimum of 30 years. A monitoring fee will apply. 

    When you need to submit this 

    You must submit the minimum biodiversity net gain requirements and the local requirements for all small site planning applications. You will also need to submit all other relevant supporting information requested by the case officer at the pre-application stage or during the application process. 

    Why we need it 

    The Biodiversity Net Gain requirements are law. They are in addition to any biodiversity, species survey reports, tree surveys and/or environmental assessments required for your site. 

    Relevant planning policy: 

    • London Plan 2021 Policies G5, G6, and G7
    • Southwark Plan 2022 policies P59, P60, and P61 
  • Business Relocation Strategy

    What you need to do

    Provide a strategy for supporting existing businesses and shops during development. Make sure the strategy includes all the required information listed in our further guidance on preparing a Business Relocation Strategy. (PDF, 22kb)

    When you need to submit this

    You must submit a Business Relocation Strategy with your full planning application if existing small or independent businesses or small shops might be displaced by the development.

    Why we need it

    To protect small and independent shops from displacement and ensure the borough retains its local talent and commercial creativity.

    Relevant planning policy:

    • London Plan 2021 Policies E1, E2, E7, and E9
    • Southwark Plan 2022 policies P32 and P33
  • Cross sections - existing and proposed

    What you need to do

    Submit drawings to show the inside of relevant buildings.

    Make sure you:

    • scale plans at 1:100 or 1:50 on A4 and A3 paper size 
    • include a scale bar on each plan
    • include a unique reference number on each drawing
    • include written dimensions, especially for proposed extensions
    • include measurements of ceiling heights on the drawings, especially for loft and basement conversions
    • label any living space with a ceiling height of less than 2.3m

    Read more about how to prepare a valid plan.

    When you need to submit this

    You must submit cross-section drawings with planning applications for:

    • alterations to ground levels including raised or sunken patios, decking, and steps
    • the conversion of a basement or loft to living space, where ceiling heights might not be consistent

    Why we need it

    To provide details on internal and external ground level and ceiling heights and ensure these spaces provide good residential amenities.

    Relevant planning policy:

    • Southwark Plan 2022 policies P12, P13, P56

  • Cycle parking drawings

    What you need to do 

    Submit proposed plans for both short-stay and visitor cycle parking and long-stay cycle stores. 

    For short-stay and visitor parking, you must show the full extent of the Sheffield stand provision, including the context of the site and public highway.

    For long-stay cycle stores, you must show the placement of all stand types and include:

    • overall dimensions of the store
    • distance between parking stands
    • aisle widths
    • access point width
    • floor to ceiling height
    • clear head room
    • width of store door

    Refer to the London Cycling Design Standards (LCDS) Chapter 8.

    When you need to submit this

    You must submit cycle parking drawings with all full planning applications proposing an intensification of use or change of use.

    Why we need this

    To ensure high quality cycle parking is provided in the borough and to encourage the use of sustainable modes of travel for all new and existing developments.

    Relevant planning policy:

    • London Plan 2021 Policy T5
    • Southwark Plan 2022 policy P53
  • Daylight and Sunlight Impact Assessment

    What you need to do

    Identify and examine the impacts of the development on existing neighbouring properties. This includes sites with planning permissions for development that have not been completed yet. Guidance on how to carry out the daylight and sunlight tests is set out in our Residential Design Standards SPD. The assessment should follow the methodology set out in the Building Research Establishment (BRE) guidance ‘Site layout planning for daylight and sunlight: A guide to good practice’.

    Make sure you:

    • show the daylight and sunlight tests on submitted drawings
    • submit a report to confirm the final daylight and sunlight values achieved by any proposal in a restricted setting
    • ensure that the evidence of the assessment is prepared by a suitably qualified professional and in accordance with BRE guidance for:
      • major applications
      • more complex minor applications

    When you need to submit this

    You need to submit a Daylight and Sunlight Impact Assessment if your development might impact access of light to neighbouring properties.

    Why we need this

    To help us make sure that your development does not cause a reduction in the daylight and sunlight to neighbouring properties. 

    Relevant planning policy:

    • London Plan 2021 Policy D6
    • Southwark Plan 2022 policies P15 and P55
  • Delivery and Servicing Management Plan (DSMP)

    What you need to do

    Detail how delivery and servicing will be facilitated within the red line boundary of the site and not on the public highway. Refer to TfL’s Delivery and Servicing Plan Guidance.

     Make sure you:

    • include an accumulation study
    • include a Service Routing Plan
    • demonstrate that larger vehicles can drive into a defined area within the site and that the space is large enough for the vehicle to undertake a 3-point turn to then leave the site in forward gear

    When you need to submit this

    You must submit a Delivery and Servicing Management Plan (DSMP) for some minor applications in sensitive areas, as determined by a Transport Officer. If you are unsure if you need to submit a DSMP, then you should apply for pre-application advice to discuss this requirement with Planning Officer.

    You must submit a Delivery and Servicing Management Plan (DSMP) with all major planning applications.

    Why we need it

    To ensure the delivery and servicing of the site does not impact the public highway, and that appropriate off-street servicing and delivery facilities have been provided.

    Relevant planning policy:

    • Southwark Plan 2022 policy P50
  • Demolition/Construction Management Plan (D/CEMP)

    What you need to do

    Demonstrate how negative impacts of the construction process on the environment and amenity of neighbouring occupiers will be managed and mitigated.

    Refer to the council's Technical Guidance on Demolition and Construction. There is more information available about the management of construction in Southwark.  Further guidance is set out in the Mayor’s Control of Dust and Emissions SPG.

    The D/CEMP might be submitted in draft format and require amendments before a final version is acceptable. If you haven't tendered a construction contract yet, then we might agree to a planning condition or S106 obligation to require the D/CEMP to be submitted post-determination. 

    When you need to submit this

    You must submit a Demolition/Construction Management Plan (D/CEMP) for all minor developments larger than a householder extension, and in a sensitive area (for example, a classified road) as determined by a Transport Officer. If you are unsure if you need to submit a D/CEMP, then you should apply for pre-application advice to discuss this requirement with the Planning Officer.

    You must submit a Demolition/Construction Management Plan (D/CEMP) with all major planning applications.

    Why we need it

    To ensure that development does not cause harm to the amenity of local residents during the demolition and construction of buildings.

    Relevant planning policy:

    • London Plan 2021 Policies D9, SI1, SI2, SI7, and T7
    • Southwark Plan 2022 policies P16, P44, P48, P49, P61, P63, P64, and P65
  • Design and Access Statement

    What you need to do

    Set out how a site responds to its local setting, and show how the site would be accessed.

    The Town and Country Planning (Development Management Procedure (England) Order 2015 sets out when a Design and Access Statement is required and what it should contain.

    For more information, refer to our Design and Access Statement SPD.

    Make sure you:

    • use a level of detail proportionate to the complexity of the application
    • split the document into clearly labelled sections of less than 30MB each
    • include details on: 
      • site safety
      • site security
      • site accessibility
      • the relationship between the proposed buildings and their surroundings  

    When you need to submit this

    You must submit a Design and Access Statement with all applications that may affect a building in a conservation area or a Listed Building. 

    To check this, you should:

    1. Open Southwark Maps
    2. Turn on the 'Conservation' map layer. This will show the location of all the heritage assets and conservation areas in Southwark
    3. Enter your address 

    You must submit a Design and Access Statement with all major planning applications. 

    Why we need it

    This is a national requirement set out in Section 9 of the Town and Country Planning (Development Management Procedure) (England) Order 2015 (as amended).

    Relevant planning policy:

    • Southwark Plan 2022 policies P7, P8, P10, P12, P13, P14, P15, P16, P17, P24, P33, P34, P38, P40, P1, and P42

  • Equalities Impact Assessment 

    What you need to do

    Use the Equalities Impact Assessment form to explain how the planning application promotes equality. You must identify any negative equalities impacts and details actions to reduce these impacts, and detail positive equalities impacts.

    Download the Equality Impact Assessment (EQIA) template (docx, 29kb).

    Details of how to complete an Equalities Impact Assessment form are set out in ourStatement of Community Involvement and Development Consultation Charter.

    When you need to submit this

    You must submit a completed Equalities Impact Assessment form for all major applications.

    You also must submit this form for all applications that involve the loss of community facilities in predominant use by protected characteristic communities as defined by the Equality Act 2010.

    Why we need it

    To meet the requirements of our Development Consultation Charter and Statement of Community Involvement.

    Relevant planning policy:

    • Southwark Plan 2022 policies SP2, P1, P7, P8, P12, P31, P33, P46, P47, and P65

  • Ecological Impact Assessment

    What you need to do

    An Ecological Impact Assessment is required for sites which are likely to have an impact on wildlife and habitats. This includes sites close to or impacting on Parks and Open Spaces, Sites of Importance for Nature Conservation (SINCs), Local Nature Reserves or Priority Habitat.

    A Preliminary Ecological Appraisal (PEA) is usually the first stage of an Ecological Impact Assessment. The PEA should include a desk-based ecological study and a walkover survey. This may identify the need for further survey work for statutory protected species e.g. bats. The species surveys and the PEA should form an Ecological Impact Assessment.

    The Ecological Impact Assessment should include;

    • Information on the existing ecological conditions of the site.
    • Impacts that may result from the development within the red line boundary of the site and wider area, known as the zone of influence.
    • Recommendations for managing, mitigating or compensating for any ecological impacts and post development enhancements.
    • A detailed assessment of the effects of a finished scheme, with all required ecological surveys completed.

    The requirement for an Ecological Impact Assessment is in addition to the legal requirement for Biodiversity Net Gain on applicable sites. Refer to the BNG validation sections for further information.

    Species surveys should be undertaken by a suitably qualified ecologist (SQE) and follow best practice guidance. Information  on SQEs can be found on the Chartered Institute of Ecology and Environmental Management (CIEEM) website, including Guidelines for Ecological Impact Assessment.

    Please be aware that

    • Ecological matters should not be left to post-approval as planning conditions. This is because they can be affect whether a planning permission should be granted.
    • Protected species surveys e.g. for reptiles and bats need to be undertaken at the appropriate time of year following Chartered Institute of Ecology and Environmental Management (CIEEM) best practice guidance.

    When you need to submit this

    You must submit an ecological impact assessment for the following applications:

    • Sites where there is a possibility of an existing ecosystem or habitat for protected species.
    • Sites on, linked to, or adjacent to Local Wildlife sites or Sites of Importance for Nature Conservation (SINCs). To check this, you should:
      • Open Southwark Maps
      • Turn on the 'Open Spaces' map layer
      • Enter your address 
    • Development adjacent to or impacting Parks and Open Spaces
    • Sites on or near watercourses and green corridors.
    • Development affecting derelict (brownfield sites), allotments, mature gardens and railway land
    • Proposals including the  demolition or removal of buildings and structures especially roof voids.
    • Any major application proposals.

    Ecology impact assessments must use up to date surveys carried out at the appropriate time of year. They must follow the latest legislation and be carried out by a suitably qualified ecologist in accordance with the Chartered Institute of Ecology and Environmental Management (CIEEM) best practice.

    For further information about biodiversity in the borough please see:

    Why we need it

    To provide an assessment of any impacts to wildlife and biodiversity due to the proposed development.

    Relevant planning policy:

    • London Plan 2021 Policies G1, G4, G5, and G6
    • Southwark Plan 2022 policies P57, P59, and P60
  • Foul Sewage and Utilities Assessment

    What you need to do

    Demonstrate that the availability of drainage or sewerage infrastructure capacity has been properly examined and that the proposal would not result in undue stress on this infrastructure

    Relevant technical guidance is provided in Building Regulations Approved Document Part H (Drainage and waste disposal).

    Make sure you consult with the service provider before completing this assessment

    When you need to submit this

    You must submit a Foul Sewage and Utilities Assessment for all applications that involve connection to foul or storm water sewers.

    Why we need it

    To confirm that development would not cause an over demand on local sewers.

    Relevant planning policy:

    • London Plan 2021 Policy SI5
    • Southwark Plan 2022 policy P67
  • Site-Specific Flood Risk Assessment

    What you need to do

    Set out flood mitigation measures to safely manage flood risk from all sources and demonstrate that the development will not increase flood risk, now and in the future.

    Refer to our information about flood risk and the government's guidance on when and how to complete an assessment.

    When you need to submit this

    You must submit a Site-Specific Flood Risk Assessment for:

    • all applications in Flood Zones 2 and 3, including minor development and changes of use
    • all developments of sites more than 1 hectare in Flood Zone 1
    • all basement extensions
    • all major applications in Critical Drainage Areas for surface water flooding
    • all applications within Flood Zone 1 where there is a critical drainage problem as notified by the Environment Agency

    To check this, you should:

    1. Open Southwark Maps
    2. Turn on the 'Flooding' map layer
    3. Enter your address 

    Make sure you:

    Include all the relevant information required for your development type and location. The site-specific flood risk assessment must:

    • identify the risks from all sources of flooding (for example, rivers, surface water, ground water) to development site, currently and in the future, taking climate change into account.
    • demonstrate and evidence how your site meets the Sequential Test and, if relevant, the Exception Test, set out in the NPPF and guidance above.
    • demonstrate how flood risk will not be increased elsewhere.

    For all development in flood risk areas, the Site-Specific Flood Risk assessment must demonstrate:

    • the most vulnerable development within the site is located in the areas of lowest flood risk, unless there is justification.
    • any remaining risk can be safely managed.
    • the development is flood resistant and resilient.
    • surface water management systems like Sustainable Drainage Systems (SUDs) have been included
    • the requirement for safe access to and from the development site in the event of flooding, as part of an agreed emergency plan, has been met.

    If your application is for a major development, within in flood zone 2 or 3, or at risk of surface water flooding, you will also be required to provide a sustainable drainage proforma. This should set out how SUDS will be implemented on the development site.

    You will usually need to pay a flood risk specialist to carry out the flood risk assessment for you. You may be able to do it yourself for a simple, low-risk development, such as a house extension.

    Refer to the Environment Agency guidance or contact the Environment Agency if you are unsure about any of the above.

    Why we need it

    To ensure that development does not increase flood risk onsite and elsewhere, now and in the future.

    To demonstrate that the Sequential Test and Exceptions Test have been met.

    Relevant planning policy:

    • London Plan 2021 Policy SI12
    • Southwark Plan 2022 policy P68 
  • Gateway 1 Form 

    What you need to do

    Submit the Gateway 1 Form provided by the Secretary of State.

    Make sure you:

    • include these details:  
      • the principles, concepts and approaches relating to fire safety that have been applied to each building in the development  
      • the site layout  
      • emergency vehicle access and water supplies for firefighting purposes  
      • consultation undertaken on issues relating to the fire safety of the development; and what account has been taken of this  
      • any policies relating to fire safety in relevant local development documents have been considered  
    • fill out the Gateway 1 form provided on the Department for Levelling Up, Housing and Communities website to ensure that the HSE can provide a response

    Refer to further guidance and the Gateway 1 form.

    When you need to submit this

    You must submit a Gateway 1 Form for all applications featuring a relevant building. 

      A relevant building:

    • contains two or more dwellings or
    • educational accommodation

    And

    • is 18 metres or more in height; or
    • contains 7 or more storeys

    Why we need this

    To ensure the highest fire safety standards are achieved on all developments in the borough.

    Relevant planning policy:

    • London Plan 2021 Policy D12 (A)
    • Article 9A of The Town and Country Planning (Development Management Procedure) (England) Order 2015  
  • Heritage Statement

    What you need to do

    Submit an assessment of the significance of heritage assets and their settings affected by the development. Assess the impacts that the development might have on these assets.

    Refer to the council's Heritage SPD for guidance and details of what you should include in the statement.

    When you need to submit this

    You must submit a Heritage Statement with all applications for:

    • development within conservation areas
    • development affecting the setting, appearance or character of a listed building, a historic park or garden, or a scheduled ancient monument

    To check this, you should:

    1. Open Southwark Maps
    2. Turn on the 'Conservation' map layer. This will show the location of all the heritage assets and conservation areas in Southwark
    3. Enter your address 

    Why we need this

    To ensure that heritage assets are protected and enhanced by development.

    Relevant planning policy:

    • London Plan 2021 Policies D1, D2, D4, HC1, and HC2
    • Southwark Plan 2022 policies P13, P14, P15, P16, P17, P18, P19, P20, P21, P23, P24, P25, and P26
  • Land Contamination Assessment

    What you need to do

    Provide a report on a Phase 1 Desk Study and site reconnaissance.

    Make sure the study includes:

    • site inspection scope
    • review of historical land use
    • review of the environmental setting
    • consultation with relevant regulatory authorities
    • qualitative environmental risk assessment
    • review of existing relevant reports

    The assessment should be carried out in accordance with established procedures such as:

    When you need to submit this

    You must submit a Land Contamination Assessment for all applications on a brownfield site, or where the application site is known to be contaminated

    Why we need it

    To ensure that proper guidelines are followed for development on contaminated land.

    Relevant planning policy:

    • Southwark Plan 2022 policy P64

  • Lighting Assessment

    What you need to do

    Provide details of proposed external lighting. Refer to Institution of Lighting Professionals guidance for the reduction of obtrusive light.

    Make sure the assessment includes the following details:

    • layout plan with beam orientation
    • schedule of the equipment in the design
    • hours of operation
    • light levels and spillage
    • the size of the lights/light fittings
    • for projecting signs, mark the distance from the edge of the sign to the kerb edge

    For development sites on or adjacent to a Site of Importance for Nature Conservation, you should also include evidence to show that consideration has been given to the effect of light from the proposed development on biodiversity

    When you need to submit this

    You must submit a Lighting Assessment for all applications:

    • where external lighting is proposed
    • involving works to areas with public access

    Why we need it

    To ensure that external lighting will not harm the amenity of neighbouring residents or impact local ecology.

    Relevant planning policy:

    • London Plan 2021 Policy G6
    • Southwark Plan 2022 policies P55 and P66
  • Marketing Statement

    What you need to do

    Provide evidence of an active marketing campaign:

    • for a continuous period of at least 2 years immediately before any planning application
    • whilst the premises were vacant
    • which has shown to be unsuccessful

    Refer to the council's further guidance on completing a marketing statement. (PDF, 1.2mb)

    When you need to submit this

    You must submit a Marketing Statement for all applications proposing a loss of:

    • retail in shops outside of protected shopping frontages and town and local centres
    • employment in the CAZ, town centres, opportunity areas and individual development plots with Southwark Plan 2022 site allocations where employment re-provision is required
    • pubs, community facilities, cultural facilities, and health facilities anywhere in the borough

    To check this, you should:

    1. Open Southwark Maps 
    2. Turn on the 'Town centres and shopping frontages', 'Central Activities Zone', and 'Action Areas and Opportunities Areas' map layers
    3. Enter your address 

    Why we need it

    To ensure that there is no prospect of the land being used for the existing use. To ensure there's no unnecessary loss of use that is considered vital to Southwark's growth.

    Relevant planning policy:

    • London Plan 2021 Policies SD4, E1, E2, E7, and HC7
    • Southwark Plan 2022 policies P30, P38, P42, P45, P46, and P47
  • Navigational Risk Assessment

    What you need to do

    Contact the Port of London Authority District Harbour Master, who is responsible for determining if:

    • an impact on navigation exists
    • a Navigational Risk Assessment is required

    Contact the Harbour Master on 0207 743 7906 or email HMU2@pla.co.uk.

    When you need to submit this

    You must submit a Navigational Risk Assessment for all applications that might impact the navigation of vessels along the tidal Thames, or interact with vessels such as a pier or jetty.

    Why we need it

    To ensure development does not negatively impact on the navigation of vessels on the Thames.

    Relevant planning policy:

    • Southwark Plan 2022 policy P25

  • Noise Impact Assessment

    What you need to do

    Provide an assessment prepared by a suitably qualified acoustician, detailing:

    • Noise Exposure Categories
    • associated impact and mitigation measures
    • layout, design and insulation

    Refer to further guidance from the government on what you should include in a noise assessment.

    Refer to the IOA’s professional practice guidance on Planning and Noise.

    Full details of noise policy and expected technical standards are set out in our technical guidance for noise.

    When you need to submit this

    You must submit a Noise Impact Assessment for all applications for noise-sensitive developments that are likely to be affected by an existing source of noise. This includes noise-intensive uses (including gyms, nightclubs, and social venues) and the installation of any plant or other equipment that might generate significant noise.

    Why we need it

    To ensure that development does not cause harm to the amenity of local residents due to excessive noise.

    Relevant planning policy:

    • London Plan 2021 Policy D14
    • Southwark Plan 2022 policy P55
  • Photographs

    What you need to do

    Submit photographs of the existing building and the entire application site.

    External photographs should:

    • show each elevation of the building
    • include any outbuildings and trees on the site
    • include the property boundaries
    • include details of where each photograph was taken and the direction the photograph is aimed towards 

    When you need to submit this

    You must submit photographs for all major applications, and for applications that:

    • involve the setting, character or appearance of a listed building or conservation area
    • propose the demolition of an existing building

    Why we need it

    To provide greater detail on the context of the application site

  • Refuse Storage and Collection Strategy

    What you need to do

    Confirm that you have followed our guidance for waste collection and explain how waste will be stored and managed on site. Refer to information on waste storage in new residential development in Southwark. Refer to further guidance on waste management and further guidance on residential amenity. 

    Make sure you include the following details in the strategy:

    • a calculation to confirm that the residential waste requirements would be met on site
    • explain how loading and unloading requirements (including taxis for hotels) would be managed
    • show details of accessibility for waste vehicles and other servicing traffic. Include a plan showing step-free access from the public highway to the waste storage area
    • indicate measures to mitigate fire risks and amenity impacts relating to the storage of waste (for example, noise, odour, pests)
    • mark roads that are private or not adopted by Southwark Council
    • for multi-unit residential schemes: clearly label on a plan drawing of an appropriate scale any dropped kerbs, the drag distance from the back edge of public highway, the size/capacity of all bins, the bin door width and swing, store dimensions, the width of the footpath in front of the store, plus consideration of a bulky waste storage area. Applicants must demonstrate that no doors to bin stores open over the highway
    • for private dwellings, submit a plan which shows:
      • dedicated space for refuse and recycling, and door swing (if applicable)
      • that no doors to bin stores open over the highway
    • for commercial schemes, submit a plan which shows:
      • any dropped kerbs
      • the drag distance from the back edge of public highway
      • the size/capacity of all bins, the bin door width and swing
      • store dimensions and the width of the footpath in front of store
      • that no doors to bin stores open over the highway

    When you need to submit this

    You must submit a Refuse Storage and Collection Strategy with all planning applications that would generate residential or commercial waste.

    Why we need this

    To ensure the provision of appropriate recycling and waste management facilities for new residential and commercial development.

    Relevant planning policy:

    • London Plan 2021 Policy SI7
    • Southwark Plan 2022 policies P61
    • Southwark Waste Management Strategy Extension 2022 – 2025
  • Roof plans  - existing and proposed

    What you need to do 

    Submit a roof plan drawing for your property. The roof plan drawings should show what the layout of the roof is like now, and how it will look after the proposed works. 

    Make sure you:

    • scale plans at 1:100 or 1:50 on A4 and A3 paper size 
    • include a scale bar on each plan
    • include a unique reference number on each drawing
    • include written dimensions, especially for proposed extensions
    • include details of materials used in the development

    Read more about how to prepare a valid plan.

    When you need to submit this

    You must submit roof plans with all planning applications that involve making a change to the roof of an existing property or creating any new buildings. 

    Why we need this

    This requirement is set out in The Town and Country Planning (Development Management Procedure) (England) 2015 (as amended).

  • Schedule of Accommodation 

    What you need to do

    Set out the number of homes by tenure, type and housing mix and identify which of these homes meet M4 of the Building Regulations.

    Where M4(2) (Accessible and Adaptable Dwellings) cannot be achieved for reason of viability or practicality you must provide evidence to support this.

    Make sure you:

    • submit a table of each unit (with a unique reference number), the total floorspace of each proposed residential unit, the floorspace of each room, and amenity space
    • confirm whether each unit and room meets the minimum required standards set out in the councils' Residential Design Standards SPD
    • show dimensions in GIA and GEA for any commercial or other uses
    • ensure floor plans identify the unit reference number for each proposed unit with tenure
    • ensure floor plans make clear which units meet M4 of the Building Regulations
    • submit a site plan that clearly labels all disabled car parking spaces on site

    Refer to our Residential Design Standards SPD.

    Refer to Approved Document M (Buildings Regulations).

    When you need to submit this

    You must submit a Schedule of Accommodation for all applications proposing one or more new residential units, including changing a house to flats, and all major applications.

    Why we need it

    To assess whether the proposed development meets the requirements of our housing policies.

    Relevant planning policy:

    • London Plan 2021 Policies D7, H4, H5, H6, H10, H11, H12, H13, H15, H16, and T6
    • Southwark Plan 2022 policies P1, P2, P4, P5, P6, P7, P8, P9, and P55
  • Sport and Leisure Facilities Assessment

    What you need to do

    Take into account the local need for open space, sports and recreation facilities and opportunities for new provision.

    Refer to guidance from Sport England.

    The council's Playing Pitch Strategy provides an up-to-date analysis of supply and demand for playing pitches in the borough.

    When you need to submit this

    You must submit a Sport and Leisure Facilities Assessment for developments where existing sports and leisure facilities are proposed to be redeveloped for a different use.

    Why we need it

    To protect important sports and leisure facilities.

    Relevant planning policy:

    • Southwark Plan policy P45

  • Spot Levels and Gradients Plan

    What you need to do

    Submit a site-wide plan with all spot levels and gradients labelled. This should also include proposed finish levels. For developments with multiple buildings, submit a plan for each individual plot.

    Make sure you:

    • scale plans at 1:100 or 1:50 on A4 and A3 paper size 
    • include a scale bar on each plan
    • include a unique reference number on each drawing
    • clearly label all spot levels and gradients

    When you need to submit this

    You must submit a Spot Levels and Gradients Plan for all planning applications where there are substantial changes in ground level on the site and relative to neighbouring properties.

    Why we need this

    To ensure that the mobility needs of disabled and mobility impaired people are provided consistently, conveniently, and to a high standard. The drawings will also ensure access to the development is vertically aligned with the public highway.

    Relevant planning policy:

    • London Plan 2021 Policy T6.1 H(5)
    • Southwark Plan 2022 policies P55
  • Transport Assessment

    What you need to do

    Identify the impact of the proposal on local transport infrastructure including road capacity, public transport and walking and cycling infrastructure.

    Check further details on transport provisions at and around the application site. Refer to Transport for London (TfL) guidance on what to include in a transport assessment.

    Make sure you:

    • clearly show the location and type of cycle parking on relevant plans
    • label wheelchair-accessible car parking spaces on relevant plans
    • for changes of use that will require servicing, provide details on deliveries and collections from the site

    Additional details needed for minor applications
    For minor applications, also include these details:

    • any change to car parking and cycle parking spaces
    • details on accessibility to the site by all modes of transport
    • likely modal splits of journeys to and from the site provided
    • explore the needs of all users (including people with a disability)

    Additional details needed for major applications
    For major applications, in addition to all the details above, also include:

    • consider appropriate baseline data, alongside cumulative effects of existing and potential development in the area
    • provide a Travel Plan and a car and cycle parking provision statement. Include consideration of sustainable modes of transport in accordance with the London Plan and the National Planning Policy Framework (NPPF)

    Parking Provision Statement
    Include a Parking Provision Statement with your Transport Survey for these types of development:

    • developments in areas with a low Public Transport Accessibility Level (PTAL) and not covered by a Controlled Parking Zone (CPZ)
    • developments surrounding train stations and not covered by a CPZ
    • developments within areas not covered by a CPZ and in close proximity to Town Centres

    When you need to submit this

    You must submit a Transport Assessment with all minor applications that are likely to create an impact on transport. 

    You must submit a Transport Assessment with all major applications.

    Why we need it

    To ensure the development promotes sustainable forms of transport and does not have a harmful impact on car parking and public transport availability.

    Relevant planning policy:

    • London Plan 2021 Policies T1, T2, T3, T4, T5, T6, and T7
    • Southwark Plan 2022 policies P12, P35, P36, P45, P48, P49, P50, P51, P52, P53, P54, and P55
  • Tree survey or Arboricultural Impacts Assessment

    What you need to do

    Provide an appraisal of the quality of existing trees on site and identify protection measures to be implemented during construction and potential management measures. The assessment should be prepared by a named project arboricultural consultant

    Make sure you:

    View more information about works to trees in Southwark.

    When you need to submit this

    You need to submit a Tree survey or Arboricultural Impacts Assessment for:

    • applications involving the pruning or removal of existing trees
    • applications carrying out works (including the excavation of foundations and service/utility runs) that may affect trees on site or adjoining land

    Why we need this

    To ensure that all retained trees are not harmed by development.

    Relevant planning policy:

    • London Plan 2021 Policy G7
    • Southwark Plan 2022 policies P59 and P61
  • Vehicle parking drawings

    What you need to do

    Submit existing and proposed plan drawings at an appropriate scale for the development, to include the details listed below.

    When you need to submit this

    You must submit Vehicle parking drawings for all applications that are proposing new vehicle parking spaces or re-providing any vehicle parking spaces.

    Make sure you:

    • mark car parking spaces with a 2.4m x 4.8m rectangle on both plans – this should include any hardstanding areas that could be used as parking, even if informally
    • clearly label all vehicle access points and vehicle crossovers on both plans
    • clearly label the number of active and passive electric vehicle charging points on both plans, if applicable
    • provide a swept path analysis for the largest vehicle to use the parking space
    • clearly label the total number of vehicle parking spaces
    • if you are proposing a new or altered vehicle crossover or the existing boundary treatment is to be altered, clearly label and dimension pedestrian sightlines on both plans

    Why we need it

    The drawings will ensure any new or re-provisioned vehicle parking complies with our planning policy.

    Relevant planning policy:

    • London Plan 2021 Policy T6
    • Southwark Plan 2022 policies P54
  • Ventilation or Extraction Statement

    What you need to do

    Provide details of the position and design of ventilation and extraction equipment.

    Make sure you:

    • demonstrate that where mechanical ventilation is proposed, it is necessary
    • show that options for passive design/ventilation have been considered
    • include odour abatement techniques and acoustic noise characteristics

    The assessment should be carried out in line with the British Standard BS4142 (Method for Rating Industrial Noise Affecting Mixed Residential and Industrial Areas).

    You can access practical guidance on meeting the British Standard BS4142.

    Refer to our technical guidance on amenity.

    When you need to submit this

    You must submit a Ventilation or Extraction Statement with all applications for non-residential development where ventilation or extraction equipment is proposed or will be required.

    Why we need it

    To ensure that installed ventilation and extraction equipment will not cause any harmful impacts to amenity.

    Relevant planning policy:

    • Southwark Plan 2022 policies P34, P47, P55, P64, P65, P68

  • Viability Appraisal (for 9 new homes or fewer)

    What you need to do 

    Submit a financial viability appraisal which has been independently reviewed. The financial viability appraisal should be prepared in accordance with the Development Viability SPD

    A legal agreement is required in all cases which will include a late-stage viability review clause to check if the viability has improved once the new homes have been built.

    Refer to the council's Development Viability SPD and more information about Section 106 agreements, Refer to further information on Land Registry.

    Follow these steps:

    Step 1: Provide a detailed viability appraisal to include:

    • an executive summary outlining the key conclusions being drawn from the appraisal in plain English
    • a fully testable editable electronic or software model that explicitly shows the calculations and assumptions used in the planning application

    Step 2: You must pay for the review of the financial viability appraisal or provide a solicitor’s undertaking to pay

    Step 3: An independent review of the financial viability appraisal is undertaken on behalf of the Council 

    Step 4: A legal agreement will be completed to secure on-site affordable homes or a financial contribution towards the delivery of affordable homes in the borough. 

    Provide up-to-date title information (register and plan) for the red-line site and a solicitor's costs undertaking to cover the council's cost of negotiating, agreeing and completing the s106 legal agreement. 

    Make sure you: 

    • see Southwark Plan 2022 policy P1 for a detailed definition of a habitable room
    • where on-site affordable housing provision is proposed, the applicant will need to confirm in writing that they have a Registered Provider who agreed to deliver the affordable homes 
    • where on-site affordable housing is proposed, the provision will be rounded up to the nearest whole number of habitable rooms where required
    • meet the cost of the council's legal fees for confirming and finalising the agreement, title and dealing with completion; this is charged at £250 an hour for non-GLA referable schemes. VAT is not payable
    • Submit the correct self-build documentation when proposing a self-build property

    Your viability assessment should include: 

    1. A scheme specific elemental build cost summary setting out preliminaries, demolition/site clearance/site preparation, base build costs, abnormal costs, contractor’s overheads and profit and exclusions and assumptions. It must also include GIA floor areas with gross-to-net ratio.
    2. The residual cash flows submitted must calculate the residual land value (RLV). Residual profit with a fixed land value inserted will not be acceptable. 
    3. The RLV must be cross-checked against market site transactions for sites that have been sold with planning consent including a schedule of site comparables to be included with fully justified analysis to facilitate a cross-check. 

    How do we define a habitable room?

    A habitable room is a room in a house that has a window and is intended to be used for sleeping, living, cooking or dining. This is regardless of what it is used for. This definition excludes enclosed spaces such as bathrooms or toilet facilities, corridors, landings, hallways, lobbies, utility rooms or kitchens smaller than 11sqm. Any floor area where the ceiling height is less than 1.5m will not count as habitable floor space. 

    Payment in lieu examples (In CIL zones 1 & 2); 

    for CIL zone 3 apply £82,000, for self-build apply £30,000:  

    Worked example 1

    Development proposes 1 new 1-bed home on a previously developed site.

    • habitable rooms = 3 (kitchen, lounge, bedroom)
    • 35% requirement:
    • 35/100 x 3 = 1.05
    • 1.05 x 100,000
    • £105,000 payment due
    Worked example 1A: Small Site Fast Track (not in Aylesbury) 

    Development proposes 1 new 1-bed home on an empty site 

    • habitable rooms = 3 (kitchen, lounge, bedroom) 
    • 40% requirement: 
    • 40/100 x 3 = 1.2 
    • 1.2 x 100,000 
    • £120,000 payment due 
    Worked example 1B: Self-build 

    Development proposes 1 new 1-bed home on an empty site 

    • habitable rooms = 3 (kitchen, lounge, bedroom) 
    • 35% requirement: 
    • 35/100 x 3 = 1.05 
    • 1.05 x 30,000 
    • £31,500 payment (due on completion if the property is sold within 3 years of first occupation) 
    Worked example 1C: Self Build - Fast Track (not in Aylesbury) 

    Development proposes 1 new 1-bed home on an empty site 

    • habitable rooms = 3 (kitchen, lounge, bedroom) 
    • 40% requirement: 
    • 40/100 x 3 = 1.2 
    • 1.2 x 30,000 
    • £37,800 payment due (due on completion if the property is sold within 3 years of first occupation) 
    Worked example 2

    Development proposes the subdivision of a 3-bed flat into 1 x 2-bed flat and a studio flat. The studio has a floorspace of 39 sqm, which under policy P1 (fact box) equates to 2 habitable rooms.

    • habitable rooms = 4 (kitchen, lounge, 2 bedrooms) + 2 (studio of 39 sqm) = 6
    • 35% requirement
    • 35/100 x 6 = 2.1
    • 2.1 x 100,000
    • £210,000 payment due
    Worked example 3

    Development proposes a rooftop extension to provide 5 new 2-bed homes (net increase of 5 homes).

    • habitable rooms = 20 habitable rooms (kitchen, lounge and 2 bedrooms in each)
    • 35% requirement
    • 35/100 x 20 = 7
    • 7 x 100,000
    • £700,000 payment due

    When you need to submit this

    You must submit a Viability Appraisal with all applications proposing nine homes or fewer where the fast-track route is not being followed.

    Where the fast track route is being followed, a Viability Appraisal is not required.

    Why we need it

    To ensure a transparent and accurate assessment of the viability of the proposed scheme.

    To demonstrate that planning policy requirements are being met for affordable housing. 

    Relevant planning policy:

    • Southwark Plan 2022 policies SP1, P1, IP3, P9

Required for major applications only

The following documents are only required for major applications. 

  • Affordable Housing Statement

    What you need to do

    Submit an Affordable Housing Statement including details of the affordable housing provision

    Complete the Housing Delivery Monitoring Schedule:

    • table A - Housing Mix
    • table B - Accommodation Schedule
    • table C Part 1 - Housing Monitor (which will be required at the Section 106 Legal Agreement stage)

    Make sure you ensure that the Affordable Housing Statement Includes: 

    • a completed Housing Delivery Monitoring Schedule (see template) 
    • details of existing provision and tenure of homes on site if applicable
    • details of the approach and justification for the level of affordable housing
    • details of tenure integration or tenure blindness
    • details of any Registered Providers acting as partners in the development along with details of nomination rights 
    • details on how the affordable housing units are to be allocated and managed
    • details as to how the affordable homes will remain affordable in perpetuity
    • evidence of the site search if affordable housing is proposed off-site

    Download the Housing Delivery Monitoring Schedule (xlsx, 73kb)

    Refer to the council's Affordable Housing SPD

    When you need to submit it

    You need to submit an Affordable Housing Statement with all major applications. 

    Why we need it

    To check that planning policy requirements are being met for affordable housing.

    Relevant planning policy:

    • London Plan 2021 Policies H4, H5, H6, H11, and H16
    • Southwark Plan 2022 policies SP1, SP2, P1, P4, P5, P6, P15, and IP16
  • Air Quality Assessment

    What you need to do

    Demonstrate that the development would be air quality neutral or positive.

    Make sure you:

    • take into account that Southwark's Air Quality Management Area covers most of the borough 
    • ensure that the assessment includes:
      • baseline details for the site and local area 
      • assessment methodology 
      • construction phase impact 
      • development impacts
      • any proposed mitigation measures 

    Refer to Planning Practice Guidance on air quality.

    Refer to the Greater London Authority's draft guidance on air quality neutral and air quality positive.

    Refer to the council's Environmental Protection Team's technical guidance on air quality (PDF, 3mb).

    When you need to submit it

    You must submit an Air Quality Assessment for all major applications in the Air Quality Management Area (AQMA). 

    To check this, you should:

    1. open Southwark Maps
    2. turn on the 'Air Quality Management Area' map layer
    3. enter your address 

    Why we need it

    To ensure that development does not have a negative impact on air quality in the borough.

    Relevant planning policy:

    • London Plan 2021 Policy SI1
    • Southwark Plan 2022 policy P65
  • Air Quality Positive Assessment 

    What you need to do

    Demonstrate that the development would be air quality positive. 

    Make sure you:

    • submit an Air Quality Positive Statement outlining the Air Quality Positive approach taken as part of the EIA. If the outline permission was subject to an Air Quality Positive Assessment, this guidance should be considered in the reserved matters
    • include in the Air Quality Positive Statement: 
      • description of the development Method Statement 
      • summary of site air quality constraints and opportunities  
      • a map of constraints and opportunities 
      • a matrix of adopted measures that will benefit air quality and minimise exposure to poor air quality on the site  
      • rationale for adoption/non-adoption of measures  
      • glossary of technical evaluations and assessments that have informed the measures adopted 
      • consultation Implementation Plan covering how measures will be secured. For example against variation in the future and actions to be taken if the predicted outcomes are not achieved  
      • monitoring plan 
    • demonstrate that: 
      • the design has been informed by air quality considerations 
      • each measure is justified and appropriate to improve air quality and reduce exposure to air pollution 
      • the projected benefits of air quality are evidenced
      • justification is given for any measures that reduce air quality

    Refer to Planning Practice Guidance on air quality.

    Refer to the Greater London Authority's draft guidance on air quality positive.

    Refer to our Environmental Protection Team's technical guidance on air quality (PDF, 3mb)

    When you need to submit it

    You must submit an Air Quality Positive Assessment for:

    • all Masterplans
    • development briefs for large-scale development proposals subject to an Environmental Impact Assessment (EIA)
    • development referable to the Mayor 

    Why we need it

    To ensure that development has a positive impact on air quality in the borough. 

    Relevant planning policy:

    • London Plan 2021 Policy SI1
    • Southwark Plan 2022 policy P65
  • Biodiversity Net Gain

    What you need to do

    National requirements

    All major planning applications (with exemptions) have been required to meet the minimum requirement of 10% biodiversity net gain over the pre-development value of the site. Use our pre-application service if you are unclear on your BNG strategy and the requirements.

    Minimum requirements

    The minimum information that you must submit is listed in paragraph 11 of the Biodiversity Net Gain Planning Practice Guidance. The requirements include a completed statutory biodiversity metric and a scaled plan. The metric should be completed by a competent person with specialist knowledge of habitat types and conditions who can advise on the calculations. You can find an ecology consultant on the CIEEM website.

    If you think the development is exempt from the BNG requirement, the correct exemption reason should be listed in the planning application form. It should include a statement which is supported by evidence. This evidence could include photographs of the site, aerial photography, relevant reports or a scaled plan.

    Local requirements

    In addition to the minimum requirements, we require the following:

    • a completed Statutory Biodiversity Metric, with the post-development tabs completed. Photographs and maps should be included.
    • a Biodiversity Report that:
      • explains how a biodiversity net gain approach has been taken at the development site. This should be in line with the Biodiversity Gain Hierarchy and the ecological mitigation hierarchy.
      • justifies any use of off-site biodiversity units or statutory biodiversity credits. Any proposed use of statutory biodiversity credits should be discussed with the case officer at pre-application stage. 
      • shows how you have applied the strategic significance criteria. 
      • If significant BNG is being delivered, explain how you propose to secure biodiversity gains and their management, maintenance and monitoring for the 30-year period.

    We also require the following plans and drawings: 

    • draft on-site post-intervention proposed habitat plan  
    • if offsite BNG is proposed, a site baseline habitat plan and an off-site post-intervention proposed habitat plan  

    The plans should identify all different habitats referred to in the Metric submission so we can check the size and location of habitat parcels.

    Make sure you:

    • use the statutory metric as early as possible in the site design process to help avoid biodiversity loss and refer to the user guide
    • follow the biodiversity gain hierarchy which prioritises onsite BNG first
    • fully consider the ecological mitigation hierarchy of avoiding and minimising impacts first, before Biodiversity Net Gain is applied
    • consider how BNG and the London Plan’s Urban Greening Factor policy G5 can be optimised at design stage. Meeting UGF can contribute towards the achievement of BNG
    • consider how the location of onsite biodiversity relates to adjoining habitats, green corridors, existing green space and watercourses within the site and beyond the red-line boundary
    • consider how suitable multi-functional biodiversity enhancements can form part of the site’s landscaping and amenity space strategy
    • use Southwark Maps to check whether your site is in or close to a designated park, open space, Site of Importance for Nature Conservation (SINCs) or Priority Habitat
    • refer to the Southwark's Nature Action Plan 2020 for information on biodiversity and protected species in Southwark

    Post approval stage

    You are required to submit a Biodiversity Gain Plan (BGP) once planning approval is granted for all major, outline and phased planning applications. The BGP should include your final statutory biodiversity metric, pre- and post-development plans and information on any proposed offsite or statutory credits.

    Developments that will result in significant BNG or which will include offsite gains must also include a Habitat Management and Monitoring Plan. This will show how the land will be managed for biodiversity net gain for a minimum of 30 years. A S106 monitoring fee will also apply.

    When you need to submit this

    You must submit the minimum biodiversity net gain requirements and the local requirements with your planning application. You will also need to submit all other relevant supporting information requested by the case officer at pre-application and validation stage.

    Why we need it

    The Biodiversity Net Gain requirements are law. They are in addition to any biodiversity, species survey reports, tree surveys and/or environmental assessments that are required for your site.

    Relevant planning policy:

    • London Plan 2021 Policies G5, G6, and G7 
    • Southwark Plan 2022 policies P59, P60, and P61 
  • Be Seen Monitoring Spreadsheet

    What you need to do

    Complete and submit the Greater London Authority (GLA) Be Seen monitoring template as a stand-alone document.

    Make sure you:

    Refer to further guidance on 'Be seen' monitoring from the GLA.

    Download the GLA monitoring template.

    When you need to submit it

    You must submit the Be Seen Monitoring Spreadsheet for all major applications.

    Why we need it

    To support accurate energy monitoring throughout and beyond the planning process.

    Relevant planning policy:

    • London Plan 2021 Policy SI2
    • Southwark Plan 2022 policy P70
  • BREEAM Pre-assessment

    What you need to do

    Submit a BREEAM pre-assessment, which illustrates how the ''Excellent'' rating has been achieved. Also, submit dynamic thermal modelling where required. 

    Make sure you:

    • submit a BREEAM pre-assessment where a BREEAM “Excellent” rating is required 
    • use dynamic thermal modelling where there is a risk of overheating, for example, single aspect south- or west-facing homes

    Refer to further information on BREEAM Certification.

    When you need to submit this

    You must submit a BREEAM Pre-assessment for all applications:

    • for non-residential development and non self-contained residential development over 500 sqm 
    • for domestic refurbishment for conversion, extension and change of use of residential floorspace over 500 sqm 
    • for non-domestic refurbishment for conversion, extension and change of use of non-residential floorspace over 500 sqm

    Why we need it

    To provide an assessment of how the proposal will contribute towards energy and carbon reduction targets.

    To assess which heat and energy sources have been considered to achieve the greatest carbon reduction considering on-site constraints. 

    Relevant planning policy:

    • London Plan 2021 Policies SI2 and SI3 
    • Southwark Plan 2022 policy P69 
  • Circular Economy Statement

    What you need to do

    Complete the Greater London Authority's (GLA) draft statement template including:

    • a Bill of Materials and
    • a Recycling and Waste Reporting Form

    The GLA provides full Circular Economy Statement guidance including the statement templates.

    Make sure you:

    • submit an up-to-date Circular Economy Statement at the pre-application, planning application and post-construction stages
    • ensure you:
      • consider strategies to facilitate the transition towards a circular built environment
      • report against numerical targets that will facilitate monitoring of waste and recycling
      • recognise opportunities to benefit from greater efficiencies that can help to save resources, materials and money

    When you need to submit this

    You must submit a Circular Economy Statement for all major referable applications.

    Why we need it

    To demonstrate consideration of waste reduction and Circular Economy Principles in new development.

    Relevant planning policy:

    • London Plan 2021 Policy SI7
    • Southwark Plan 2022 policy P62
  • Development Consultation Charter Documents

    What you need to do

    Refer to the table below to check what you need to submit at each stage of your application.

    Make sure you update and resubmit an addendum to the Engagement Summary if further engagement is undertaken by the applicant that will need to be considered before a decision is made on the application.

    What you need to submit

    When you need to submit this

    Templates and further guidance

    An Early Engagement Strategy (EES) includes:

    1. A fact-based audit, including:  
    • identification of the stakeholders relevant to the site  
    • site layout, community buildings and local heritage 
    • accessibility and movement 
    • social infrastructure and community initiatives which contribute towards climate change mitigation
    1. An approach to the proposed engagement statement (a summary of how developers will engage with stakeholders including events and activities) 

    You must submit an Early Engagement Strategy for all pre-applications for major applications with 10 or more proposed residential units 

    Download the Early Engagement Strategy template (docx, 28kb)

      

    Details of how to complete an Early Engagement Strategy (docx, 28kb) are set out in the council's Statement of Community Involvement and Development Consultation Charter.

    An Engagement Summary (ES) provides an overview of the engagement that took place with local stakeholders before the submission of the planning application.

    This should include:

    • an updated facts-based audit from the EES​ (if there was a pre-application)
    • summary of engagement activities​
    • summary of stakeholder views
    • outline changes made to the scheme because of stakeholder feedback
    • in a ‘You said, we did’ format, with justifications for any comments not reflected ​in changes
    • social Value Statement describing the economic, social and environmental impacts of the development
    • monitoring data​ listing the consultation events and initiatives that have taken place

    You must submit an Engagement Summary for all major applications with 10 or more proposed residential units and for all council schemes

     

    Download the Engagement Summary template (docx, 28kb).

    Details of how to complete the Engagement Summary are set out in our Statement of Community Involvement and Development Consultation Charter

    An Equalities Impact Assessment (EQIA) explains:

    • how the planning application promotes equality across protected characteristic groups
    • how protected characteristic groups may be negatively affected by the proposal
    • detailed actions to mitigate any identified negative impacts on groups with protected characteristics

    You must submit an Equalities Impact Assessment for all major applications with 10 or more proposed residential units 

     

    You must submit an Equalities Impact Assessment for all applications that involve the loss of community facilities in predominant use by protected characteristic communities as defined by the Equality Act 2010

    Download the Equality Impact Assessment (EQIA) template (docx, 29kb).

     

    Details of how to complete an Equalities Impact Assessment are set out in our Statement of Community Involvement and Development Consultation Charter.

    Why we need it

    To provide details about the site covering the different social and cultural significance of the site in the local context and how the developer intends to engage with the community in preparing a full planning application.

    To show that you have met the requirements of our Development Consultation Charter. 

    Relevant planning policy: 

    • Southwark Plan 2022 policies SP2, P1, P7, P8, P12, P31, P33, P46, P47, and P65 
  • Draft Heads of Terms for Section 106 agreement

    What you need to do

    Set out the level of contribution offered under each head of terms.

    Refer to more information about Section 106 agreements.

    You must meet the cost of the council’s legal fees for confirming and finalising the agreement, title and dealing with completion. This is charged at £250 an hour and for GLA referable schemes at £300 an hour. VAT is not payable

    When you need to submit this

    You must submit a Draft Heads of Terms for Section 106 agreement for all major applications where the scale of the proposed development requires the provision of planning obligations.

    Why we need this

    To ensure the application will deliver planning obligations including affordable housing, employment, and infrastructure needs.

    Relevant planning policy:

    • Southwark Plan 2022 policy IP3

  • Educational Needs Assessment

    What you need to do

    Report on child yield from the development and how the development relates to Southwark’s Pupil Place Planning Report. Refer to Southwark’s Pupil Place Planning Report.

    When you need to submit this

    You must submit an Educational Needs Assessment for the following types of development:

    • proposals requiring an Environmental Impact Assessment
    • development eligible for all development on Schedule 1
    • all development on Schedule 2 as set out in the Town and Country Planning (Environmental Impact Assessment) Regulations 2017

    Why we need this

    To assess school provision in the area, and to plan future school places.  

    Relevant planning policy:

    • Southwark Plan 2022 policy P27

  • Environmental Impact Assessment

    What you need to do

    Provide an assessment of the environmental consequences of the proposed development to inform decision-making. Refer to the Planning Practice Guidance for further information on Environmental Impact Assessments.

    Make sure you:

    When you need to submit this

    You must submit an Environmental Impact Assessment for all proposals defined under Schedule 1 of the 2017 regulations.

    Why we need this

    This is a national requirement set out in The Town and Country Planning (Environmental Impact Assessment) Regulations 2017.

  • Energy Statement 

    What you need to do

    Provide an assessment of how carbon reduction has been achieved on-site. This should include: 

    • details on how carbon reduction has been achieved on-site 
    • an assessment of energy and heat sources considered by the development
    • an assessment of the 'be lean, be clean, be green and be seen' targets set out in the London Plan (displayed as percentages in a table)
    • the energy statement should be compiled against the Part L Building Regulation 2021 for all schemes submitted after 1st January 2023 and be in line with GLA Energy Assessment Guidance   

    Submit a GLA Carbon Emission Reporting Spreadsheet as an appendix to the Energy Statement in full

    View the Greater London Authority (GLA) Guidance.

    Further information can be found on the Southwark Planning FAQs page

    When you need to submit this

    You must submit an Energy Statement with all major applications.

    Why we need this

    To provide an assessment of how the proposal will contribute toward energy and carbon reduction targets.

    Relevant planning policy:

    • London Plan 2021 Policies SI2 and SI3
    • Southwark Plan 2022 policies P69 and P70
  • Landscaping Details

    What you need to do

    Submit landscaping details including:

    • site plans showing all retained and proposed trees (on and adjacent to the site)
    • tree trenches and pits
    • the location and extent of any sustainable urban drainage systems (SuDS), particularly attenuation tanks
    • a planting schedule of species, sizes and numbers, and typical planting cross-sections

    Make sure you:

    • where trees are proposed, submit an irrigation and young tree maintenance schedule
    • use the recommended tree maintenance schedule:
    • for trees with a stem girth of 8 to 16cm, the schedule should be for a minimum of 3 years
    • for trees with a stem girth above 16cm, the schedule should be for a minimum of 5 years

    Download the council's trees and plants species palette (xls, 71kb) to inform the planting schedule.

    Where trees are proposed in engineered pits, confirm the sustainable soil volumes. These should be in connected trenches where possible. 

    When you need to submit this

    You must submit Landscaping Details with all major applications.

    Why we need this

    To inform the assessment of green infrastructure on site.

    Relevant planning policy:

    • London Plan 2021 Policies G1, G5, G6 and G7
    • Southwark Plan 2022 policies P59, P60 and P61
  • Industrial Specification Requirements 

    What you need to do

    Provide details of the industrial fit-out and design of the development.

    Make sure you include:

    • net changes to industrial floorspace of the scheme (sqm GIA and type/use class) 
    • number and size of industrial units proposed, ceiling heights, location of any columns, location, weight capacity and dimensions of any service lifts
    • industrial layout plan to show access and highways arrangements, vehicle servicing points, parking and turning space for large vehicles
    • industrial fit-out specification (to include mechanical and electrical fit-out, heating and cooling provision, kitchen and WC facilities, sprinklers) 
    • marketing strategy to demonstrate how the industrial floorspace will be suitable for industrial occupiers and sectors to meet current demand  

    Refer to the Draft Old Kent Road Area Action Plan Policy AAP5 and relevant OKR Sub areas and Site Allocations.

    When you need to submit this

    You must submit Industrial Specification Requirements for all applications proposing industrial floorspace, including:

    • research and development (E(g)(ii)
    • light industrial (E(g)(iii)
    • general industrial (B2)
    • storage and distribution (B8).

    Why we need this

    To ensure that the industrial use and specification of the development will fulfil the identified need and be appropriate to the surrounding uses (for example co-location with new homes). 

    Relevant planning policy:

    • London Plan 2021 Policies E5, E6 and E7 
    • Southwark Plan 2022 policy P29 
  • Jobs and Training Specification - Construction and completed development

    What you need to do

    Set out the number and type of jobs and training delivered by new development through the construction process and the proposed land uses in the completed development. 

    Applications for 5,000 sqm or more of gross new floorspace must provide training and jobs for local people in the construction stage.
    Applications for 2,500 sqm or more of gross non-residential floorspace must provide training and jobs for local people in the final development.
    Applications for 1,000 sqm or more of gross new floorspace must allow local businesses to tender for the procurement of goods and services generated by the development both during and after.

    Refer to our Section 106 and CIL SPD.

    When you need to submit this

    You must submit a Jobs and Training Specification for all applications providing over 1,000 sqm new gross floorspace.

    Why we need this

    To provide jobs in Southwark in line with targets in the Borough Plan and Green New Deal. 

    Relevant planning policy:

    • London Plan 2021 Policies E8 and E11
    • Southwark Plan 2022 policy P28
  • Micro-Climate Assessment 

    What you need to do

    Assess the impact of the development on the local climate of the development site.

    When you need to submit this

    You must submit a Micro-Climate Assessment for all applications for:

    • tall buildings (over 30m except where they are 25m in the Thames Special Policy Area)
    • taller buildings (significantly higher than surrounding buildings or their emerging context but are not significantly taller to qualify as tall buildings)
    • where the council has advised that microclimate impacts are anticipated construction  

    Why we need this

    To provide further detail on the development impacts to wind, sunlight, daylight, temperature, humidity, overshadowing and solar glare.

    Relevant planning policy:

    • London Plan 2021 Policies D8 and D9
    • Southwark Plan 2022 policy P17
  • Movement Plan drawing

    What you need to do

    Submit a plan with all vehicle, pedestrian and cyclist movements clearly marked. This should include how vehicles, pedestrians and cyclists will access the site and move through the site. For developments with multiple buildings, you should submit additional Movement Plans for each block. The block-specific Movement Plans should include details of how each building will be accessed by pedestrians, cyclists and vehicles (if applicable).

    You can include your Movement Plan drawings within a Transport Assessment or Transport Statement.

    When you need to submit this

    You must submit a Movement Plan drawing for all major applications. 

    Why we need this

    The Movement Plan drawing ensures all user movements can be completed safely and without impacting the highway network.

    Relevant planning policy:

    • London Plan 2021 Policy T5
    • Southwark Plan 2022 policies P53
  • Noise Impact Assessment (additional information about plant equipment)

    What you need to do

    Submit information about any plant that is being installed as part of the development.

    Make sure you:

    • ensure the plant is shown in the proposed drawings
    • include information about:
    • how the plant will meet the council's design policies in terms of appearance
    • the noise specification of the plant; how it will come within the council's policies on noise, proximity to residential premises, noise attenuation measures
    • how the plant will comply with the council's policy to improve on Building Regulations carbon reduction by 40%; show projected calculations of energy used and source of generation

    Refer to the council's technical guidance on amenity

    When you need to submit this

    You must submit a Noise Impact Assessment for all major applications providing new plant equipment.

    Why we need this

    To ensure that development does not cause harm to the amenity of local residents due to excessive noise.

    Relevant planning policy:

    • Southwark Plan 2022 policy P55 and P70

  • Old Kent Road Schedule of Development form

    What you need to do

    Complete and submit the Schedule of Development form. Download the Schedule of Development form.

    Refer to more information about development in the Old Kent Road.

    When you need to submit this

    You must submit an Old Kent Road Schedule of Development form with all major applications for sites within the Old Kent Road Opportunity Area boundary.

    Why we need this

    To support the assessment and monitoring of development in the Old Kent Road area.

  • Planning Statement

    What you need to do

    Provide further details about the application site and the proposed development. 

    Make sure you provide details of:

    • the site location
    • the planning history of the site
    • the proposed development
    • an assessment of the development against all relevant national and local planning policy
    • any other material considerations
    • consultations with the local planning authority, wider community, and statutory consultees undertaken before submission, if relevant

    When you need to submit this

    You must submit a Planning Statement with all major applications.

    You can also submit a Planning Statement with the householder and minor applications to provide further details.

    Why we need this

    To ensure the application conforms with national, regional and local planning policy.

  • Retail Statement  

    What you need to do

    Provide an evidence-based audit of existing small shops on the site and details of any affordable retail space proposed. The evidence should show that 10% of space will be provided as small shops for retail developments of 2,500 sqm GIA.

    Make sure you include:

    • a summary of any loss/gain of retail floorspace, separated by use class 
    • measurements of small shops and affordable retail spaces in both floorspace sqms and units 
    • floor plans and a schedule of sizes and location of small shops

    Be aware that any retail development outside town centres, which are not in accordance with the Southwark Plan 2022 must comply with the government's sequential test (external website).

    When you need to submit this

    You must submit a Retail Statement for all applications that might displace small shops.

    You must submit a Retail Statement for all applications for developments over 2,500 sqm GIA of retail space (Use Class E(a), (b), (c) and Class F2(a)).

    Why we need this

    To ensure retail floorspace is retained and future retail developments do not harm the vitality and viability of the town centres or planned investment in centres. 

    Relevant planning policy:

    • London Plan 2021 Policy E9
    • Southwark Plan 2022 policies P32 and P35
  • Staffing and Management Plan (for supporting housing and hostels)

    What you need to do

    Provide a plan showing how the property will be managed.

    Explain how the amenity of occupants and neighbours will be protected.

    Make sure you include these details:

    • the day-to-day operations of the site including on-site management and security 
    • health and safety standards and procedures 
    • facilities and services on-site for use by the residents. For example, laundry services, refuse collection etc  
    • managing maintenance and repairs  
    • accessibility and accommodating residents with a disability 
    • how all internal and external areas of the development will be maintained  
    • how the amenity of the surrounding area will be maintained 
    • cycle and car parking 

    When you need to submit this

    You must submit a Staffing and Management Plan for all applications for supporting housing and hostels.

    Why we need this

    To ensure the provision of good quality supported housing and hostels in the borough. 

    Relevant planning policy:

    • Southwark Plan 2021 Policy P10

  • Student Management Plan

    What you need to do

    Provide details of the day-to-day operations of the student accommodation.

    Make sure you include details on:

    • the day-to-day operations of the site including on-site management and security
    • health and safety standards and procedures 
    • facilities and services on-site for use by the residents; for example, laundry services, refuse collection etc  
    • managing maintenance and repairs  
    • accessibility and accommodating students with a disability 
    • how all internal and external areas of the development will be maintained  
    • how the amenity of the surrounding area will be maintained  
    • cycle and car parking  
    • the movement of vehicles in and out of the site; including student drop-offs, moving in and out arrangements and the scheduled arrival of delivery vehicles
    • any plans to use the accommodation for short-term rentals during months when accommodation is not in use by students - tenancy agreement  

    When you need to submit this

    You need to submit a Student Management Plan for all applications for student accommodation.

    Why we need this

    To ensure the provision of a safe environment in which students can live, whilst taking into account the amenity of the local area.

    Relevant planning policy:

    • London Plan 2021 Policy H15 
    • Southwark Plan 2022 policy P5 
  • Sustainable drainage systems (SuDS) proforma

    What you need to do

    Complete and submit our Sustainable drainage systems (SuDS) proforma that sets out how SuDS will be implemented on the development site. Download the proforma.

    Refer to further guidance on surface water management.

    Refer to Planning Practice Guidance on SuDS.

    Make sure you include details of proposed SuDS measures (for example, rainwater recycling and drainage, infiltration devices, filter strips, filter drains, porous pavements, or basins and ponds to hold excess water)

    When you need to submit this

    You must submit a Sustainable drainage systems (SuDS) proforma for all major applications.

    You must submit a Sustainable drainage systems (SuDS) proforma for applications for sites affected by medium or high surface water flood risk.

    How to find out if your application is affected by medium or high surface water flood risk

    1. Go to the Long Term Flood Risk website
    2. Click ‘start now’, enter the postcode of your site and confirm the address
    3. The website will tell you if your proposal is affected by medium/high surface flood risk

    Why we need this

    To demonstrate that development would not increase surface flood risk.

    Relevant planning policy:

    • London Plan 2021 Policies SI12 and SI13
    • Southwark Plan 2022 policy P68
  • Urban Greening Factor 

    What you need to do

    Submit Urban Greening Factor (UGF) calculations as a separate stand-alone document. This should include a:

    • scaled UGF landscape masterplan that is colour-coded according to UGF surface cover types, and which supports the UGF calculation; this UGF masterplan should be in addition to the submitted landscape masterplan
    • completed UGF table, based on calculations from the GLA UGF calculator

    Refer to further Urban Greening Factor guidance from the Greater London Authority.

    Use the UGF calculator to calculate the UGF score of a scheme. You must submit a copy of this table with the application. The site should achieve at least the minimum score set out in the London Plan policy (0.4 for mainly residential, 0.3 for mainly commercial).

    Make sure you:

    • ensure that you have addressed the appropriate score for a mainly residential or mainly commercial development
    • include any assumptions underpinning a UGF calculation; for example, the year of establishment used to calculate the proposed tree canopy or the assumption made in relation to a combined score for mixed planting
    • ensure the score provided for a green roof matches the specifications provided

    When you need to submit this

    You must submit Urban Greening Factor information for all major applications.

    Why we need this

    The UGF is used to evaluate the quantity and quality of surface coverings provided by a development. They are scored based on the quality and type of benefits they offer, in accordance with London Plan policy G5. Note that urban greening includes green features such as green roofs, landscaping, tree planting as well as sustainable drainage systems and permeable surfaces. 

    Relevant planning policy:

    • London Plan 2021 Policy G5
    • Southwark Plan 2022 policy P59
  • Trip Generation Report  

    What you need to do

    Complete a trip generation exercise and submit it as a report. You can include this report within a Transport Statement or Transport Assessment.

    Make sure you:

    • conduct a multi-modal trip generation exercise using comparable site characteristics on TRICS - the exercise must be based on specific uses (for example, Class E[g], not Class E) and should determine the number of trips in peak times; if specific uses cannot be determined at the time of undertaking the exercise, the ‘worst-case scenario’ use must be applied
    • delivery and servicing trips should also be included within any analysis
    • provide a summary of the net increase or decrease of trips as a result of the development

    When you need to submit this

    You must submit a Trip Generation Report for all major applications. 

    Why we need this

    The Trip Generation Report ensures that the network can support any increase in the number of journeys by users of the development.

    Relevant planning policy:

    • London Plan 2021 Policy T4
    • Southwark Plan 2022 policies P45, P49, and P50
  • Townscape Visual Impact Assessment

    What you need to do

    Provide an assessment of the visual impact the development may have on the established townscape and protected views. The assessment must be carried out by suitably qualified individuals who are members of the relevant professional body

    The assessment must be completed in accordance with:

    When you need to submit this

    You must submit a Townscape Visual Impact Assessment for all applications impacting:

    • the London View Management Framework
    • local views, including views to and from listed assets and conservation areas
    • views in, out and across World Heritage Sites
    • applications for a tall building

    Why we need this

    To protect special local and regional views. 

    Relevant planning policy:

    • London Plan 2021 Policies HC3 and HC4
    • Southwark Plan 2022 policies P17, P19, P20, P21, P22, P24, and P25
  • Town Centre Impact Assessment

    What you need to do

    Show that the development would comply with the sequential test.

    Submit an impact assessment to demonstrate that the development would not harm the vitality and viability of centres or planned investment in centres.

    The government provides guidance on how to complete the sequential test and impact assessments.

    When you need to submit this

    You need to submit a Town Centre Impact Assessment with all applications with a floor space over 1,000 sqm providing main town centre uses outside of town and local centres.

    To check this, you should:

    1. Open Southwark Maps
    2. Turn on the 'Town centres and shopping frontages' map layer
    3. Enter your address 

    Why we need this

    To demonstrate that the development would not harm the vitality and viability of centres or planned investment in centres.

    Relevant planning policy:

    • London Plan 2021 Policy SD7
    • Southwark Plan 2022 policy P36
  • 3D Massing Model

    What you need to do

    Provide a 3D model of the proposed development. We use VUCITY as our interactive digital city platform to assess the impact of the proposed development. VUCITY provides further details on the file requirements.

    We might ask for updated models if the proposed development is amended.

    Make sure you include:

    • the GBOS geolocation coordinates
    • AOD height
    • the name of the modelling package used to create the file
    • the scale it was created in

    Note that as the model is intended for the evaluation of massing, scale and context, it does not need to be a large-set BIM model with full structural or internal information.

    Make sure that:

    • if your modelling package does not geo-locate in GBOS (or you have any issues), zero the coordinates of the model instead 
    • submitted models are FBX file format (2011-2016) or OBJ file format 
    • files are less than 128 mb in size, and all objects should be grouped onto one layer 
    • files are Geo-located in GBOS space and conforms to the British National Grid

    When you need to submit this

    You must submit 3D models with all major applications.

    Why we need this

    To support the evaluation and presentation of the proposed development.

    We will use the model for planning purposes, including throughout the planning application process.

    Relevant planning policy:

    • London Plan 2021 Policies D1, D4, and D9
    • Southwark Plan 2022 policies P13, P14, P15, and P17
  • Viability Appraisal

    What you need to do

    Provide a detailed viability appraisal to include:

    • an executive summary that outlines the key conclusions being drawn from the appraisal in plain English  
    • a fully testable editable electronic or software model that explicitly shows the calculations and assumptions used in the planning application

    You must pay for the review of the financial viability appraisal or provide a solicitor’s undertaking to pay.

    Refer to our Development Viability SPD.

    When you need to submit this

    You must submit a Viability Appraisal with all applications where affordable housing or a payment in lieu is required by planning policy, or where any application departs from other planning policy requirements due to viability.

    Why we need this

    To ensure a transparent and accurate assessment of the viability of the proposed scheme.

    Relevant planning policy:

    • Southwark Plan 2022 policies SP1, P1, IP3

  • Whole Life-cycle Carbon Assessment

    What you need to do

    Complete and submit the Whole Life-cycle Carbon Assessment template. The Greater London Authority provides full Whole Life-cycle Carbon Assessment guidance including the statement template.

    Make sure you update and submit the template at the pre-application, full planning, and post-construction stages.

    When you need to submit this

    You must submit a Whole Life-cycle Carbon Assessment with all major referable applications.

    Why we need this

    To demonstrate monitoring and reporting of both operational carbon and embodied carbon (whole life-cycle carbon) in new development.

    Relevant planning policy:

    • London Plan 2021 Policy SI2
    • Southwark Plan 2022  policy P70

Page last updated: 17 July 2024

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