How to prepare a valid planning application

Supporting documents

This page lists supporting documents, which might be required based on the type, scale and location of the proposed development.

Other supported documents might be needed to support an application for a small scheme (1- 9 new homes) and major and strategic applications.

The planning application types and fees page gives guidance on the type of planning application needed for different types of development. 

General supporting documents

Advertisement Drawings

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide drawings that show the location and scale of proposed adverts.

Provide details of any associated illumination and fittings.

Applications for advertisement consent.

 

To assess the impact of the proposed advert on existing buildings and the character of local area.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P43

Refer to the council's Advertisements SPD.

 

The Town and Country Planning (Control of Advertisements) (England) Regulations 2007 (external website) set out relevant legislation.

Please do:

  • show the advertisement size, the siting, materials and colours to be used and how they will be fixed to the building
  • show the height above the ground and extent of projection
  • detail the method and colours of the illumination or luminance
  • show a cross-section through all signs including through any supporting structures or walls
  • reflect the answers to the dimensions set out in the application form
Affordable Workspace Strategy

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide either:

  • an Affordable Workspace Strategy

or, in exceptional circumstances where on-site affordable workspace is not possible,

  • details of in lieu payment for off-site affordable workspace; this payment must be agreed and approved by the council, through the Affordable Workspace In Lieu Payment Calculator

Applications with more than 500sqm of employment floorspace.

To confirm that the proposed development would meet the obligation to provide 10% of the total workspace as affordable.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P31

  • London Plan 2021 Policies E1, E2, E3 and E8

Refer to the council's affordable workspace provider list.

 

Download the council’s affordable workspace in-lieu payment calculator (download).

 

 

Please do:

  • include these details:
    • management arrangements (direct let or affordable workspace occupier) 
    • length of lease/availability of affordable workspace (minimum 30 years) 
    • total employment floorspace of the scheme (sqm GIA and type - office / light industrial/creative) 
    • total affordable workspace proposed (sqm GIA, number of units/desks, and type – office / light industrial/creative) 
    • percentage of total employment floorspace (minimum 10% affordable workspace)
    • evidence of current local market rent levels for the type of employment floorspace proposed 
    • affordable rent level proposed (pounds per square foot or percentage discount to market rent) 
    • details of any rent-free periods, staircase rent arrangements, service charges, break clauses, utilities or any additional management or maintenance charges  
    • affordable workspace fit-out specification (to include mechanical and electrical fit-out, heating and cooling provision, kitchen and toilet facilities, sprinklers) 
    • marketing strategy to demonstrate how the affordable workspace will be marketed and prioritised to occupiers who meet the Southwark Plan 2022 Affordable Workspace Occupier definition; and how the affordable workspace will be accessible to a diverse range of occupiers and affordable workspace providers 
Air Quality Neutral Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Demonstrate that the proposed development would meet or exceed air quality neutral standards.

All minor applications, with some exemptions listed below.

To ensure that development does not have a negative impact on air quality in the borough.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P65

  • London Plan 2021 Policy SI1 

Check whether your site is in an Air Quality Management Area.

 

Refer to Planning Practice Guidance on air quality (external website).

 

Refer to the Greater London Authority's draft guidance on air quality neutral (external website).
 

Refer to the council's Environmental Protection Team's technical guidance on air quality (pdf, 3mb).

Please do:

  • demonstrate that the benchmark calculations have been met

  • provide details explaining any decision to not submit an assessment

  • include Air Quality Neutral Calculations showing: 

    • calculation of Transport Emissions against Benchmark 
    • calculation of Building Emissions against Benchmark  
    • details of mitigation to mitigate against excess benchmark and transport emissions 
    • details of any offsetting required  
    • details of reporting

Further guidance:

Developments that do not include additional emissions sources are assumed to be Air Quality Neutral. These do not need an Air Quality Neutral Assessment. This includes developments that:

  • do not create additional car parking AND
  • do not lead to an increase in localised car journeys AND
  • do not include new combustion plant such as gas-fired boilers

Minor developments connected to an existing heat network or that include gas boilers with NOx emissions below 40 mg/kWh can be assumed to meet the Buildings Emission Benchmark.

Minor developments with new parking that does not exceed London Plan policies T6 and T6.1 to T6.5 can be assumed to meet Transport Emissions Benchmark. Where parking standards are not defined, a full calculation against the Transport Emission Benchmark is required.

Archaeological Desk-Based Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Complete a desktop appraisal using existing archaeological and historical information

Determine any potential archaeological heritage assets and their impact on a site.

  • applications where groundworks are proposed within an Archaeological Priority Zone

  • applications for new basements, extensions to basements or other extensive groundworks

To ensure archaeological assets are protected.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P23

  • London Plan 2021 Policy HC1

Check whether your site is in an Archaeological Priority Zone.

Basement Impact Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Evaluate the direct and indirect implications of the proposed basement development.

Applications for a new or extended basement.

To inform the council's assessment of the proposed development.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P14 and P68
  • London Plan 2021 Policy D10

Refer to the council's Residential Design Standards SPD.

Please do:

  • note that the level of information required will be relative to the scale, location and complexity of the scheme
  • submit a floor plan and section drawing of the basement extension which includes details of the basement ceiling height, access, and any roof lights
  • ensure any technical report is prepared and self-certified by a suitably qualified chartered engineer or chartered geologist, who is a member of the relevant professional body
Bat Survey

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide information prepared by a qualified ecologist on any bats present at the application site.

Applications where the development proposal is likely to negatively affect bats or their:

  • roost habitats

  • foraging habitats

  • commuting habitats

To confirm that the developer has taken appropriate measures to avoid, mitigate and, as a last resort, compensate for any negative effects on bats in their development proposal.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P57, P59, P60

  • London Plan 2021 Policy G6

Refer to Natural England’s ‘standing advice’ for bats (external website).

Please do:

  • refer to the standing advice for bats for further information on which development types require a Bat Survey

  • surveys must:

    • be carried out in the most recent, appropriate season - except if licensing policy 4 is used

    • identify the bat species and size of population

    • identify the type of roost and its importance, and any access points used by bats to enter the roost

    • identify important flight routes and foraging areas used by bats close to proposed developments

Biodiversity Survey and Report

What must you do?

When is it needed?

Why is it needed?

Further guidance

Explain how a net gain approach has been taken to biodiversity at the development site.

Identify and explain any ecological impacts that may result from the site development and impacts on adjacent sites if applicable.

Applications for development that may have an impact on existing wildlife and biodiversity at the site. See below for further details.

To demonstrate that the proposal will improve biodiversity on the development site.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P57, P59, P60

  • London Plan 2021 Policies G1, G4, G5, G6

Check whether your site is in or close to a designated park, open space or Site of Importance for Nature Conservation (SINCs).

 

For further guidance on Biodiversity Net Gain, refer to the Chartered Institute of Ecology and Environmental Management (External website).

 

For further guidance on how to design for biodiversity net gain, refer to guidance by the Greater London Authority (external website).

 

For further information about biodiversity in the borough, including protected species, refer to Southwark's Nature Action Plan 2020.

 

View further information about works to trees

 

 

Please do:

Further guidance

Applications that must be supported by a Biodiversity Survey and Report include:

  • all proposed tree works

  • development affecting mature trees, trees with obvious holes/cracks/cavities, and trees with a girth greater than 1m at chest height

  • development affecting ‘derelict’ land (brownfield sites), allotments, mature gardens and railway land

  • development close to or impacting on Parks and Open Spaces

  • sites adjacent to Local Wildlife site or Sites of Importance for Nature Conservation (SINCs)

Business Relocation Strategy

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide a strategy for supporting existing businesses and shops during development.

Applications where existing small or independent businesses or small shops may be displaced.

 

To protect small and independent shops from displacement and ensure the borough retains its local talent and commercial creativity.

Relevant planning policy:

  • Southwark Plan 2022 policies P32 and P33

  • London Plan 2021 Policies E1, E2, E7, E9

Refer to the council's further guidance on preparing a Business Relocation Strategy (download) (pdf, 22kb)

 

Please do:

  • ensure the Business Relocation Strategy contains the required information set out in the further guidance document
Contoured plans - existing and proposed

What must you do?

When is it needed?

Why is it needed?

Clearly show ground levels on the site and neighbouring properties and any proposed changes.

Applications for development where there are substantial changes in ground level on the site and relative to adjoining properties.

 

To provide a better understanding of the ground levels of the site and the neighbouring sites.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P12, P13, P56

Please do:

  • scale plans at 1:100 or 1:50 and includes a scale bar on each plan. We prefer A4 and A3 paper size
  • include a unique reference number on each plan
  • clearly label changes in the application site ground level on the plans
  • include neighbouring properties and ground levels on the plans
Cross sections - existing and proposed

What must you do?

When is it needed?

Why is it needed?

Submit drawings to show the inside of relevant buildings.

 

  • applications for:

    • alterations to ground levels including raised or sunken patios, decking, and steps

    • the conversion of a basement or loft to living space, where ceiling heights might not be consistent

  • major applications

To provide detail on internal and external ground level and ceiling heights and ensure these spaces provide good residential amenity.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P12, P13, P56

Please do:

  • include measurements of ceiling heights on the drawings, especially for loft and basement conversions
  • label any living space with a ceiling height of less than 2.3m
Daylight and Sunlight Impact Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Identify and examine the impacts on existing neighbouring properties including sites with live planning permissions.

  • household and minor applications where the development may impact on neighbouring properties' access to light

  • major applications

 

To make sure that development does not cause a reduction in the daylight and/or sunlight enjoyed by neighbouring properties.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P15 and P55

  • London Plan 2021 Policy D6

Guidance on how to carry out the daylight and sunlight tests is set out in the council's Residential Design Standards SPD.

 

The assessment should conform to the methodology set out in the Building Research Establishment (BRE) guidance ‘Site layout planning for daylight and sunlight: A guide to good practice’ (external website).

Please do:

  • show the daylight and sunlight tests on submitted drawings
  • submit a report to confirm the final daylight and sunlight values achieved by any proposal in a restricted setting
  • the evidence of the assessment is prepared by a suitably qualified professional and in accordance with BRE guidance for:
    • major applications
    • more complex minor applications
Design and Access Statement

What must you do?

When is it needed?

Why is it needed?

Further guidance

Set out how a site responds to its local setting.

Show how the site would be accessed.

  • all Listed building consent applications

  • all major applications

This is a national requirement set out in Section 9 of the Town and Country Planning (Development Management Procedure) (England) Order 2015 (as amended) (external website).

 

Relevant planning policy:

  • Southwark Plan 2022 policies P7, P8, P10, P12, P13, P14, P15, P16, P17, P24, P33, P34, P38, P40, P1, P42

The Town and Country Planning (Development Management Procedure (England) Order 2015 sets out when a Design and Access Statement is required and what it should contain (external website).

 

Refer to the council's Design and Access Statement SPD

Please do:

  • use a level of detail proportionate to the complexity of the application
  • split the document into clearly labelled sections of less than 30MB each
  • include details on: 
    • site safety
    • site security
    • site accessibility
    • the relationship between the proposed buildings and their surroundings  
Equalities Impact Assessment 

What must you do?

When is it needed?

Why is it needed?

Further guidance

Explain how the planning application promotes equality.

Identify any negative equalities impacts.

Detail actions to reduce any identified impact, and detail positive equalities impacts.

  • applications, which involve the loss of community facilities in predominant use by protected characteristic communities as defined by the Equality Act 2010

  • major applications

To meet the requirements of the development consultation charter and statement of community involvement.

 

Relevant planning policy:

  • Southwark Plan 2022 policies SP2, P1, P7, P8, P12, P31, P33, P46, P47, P65

Details of how to complete an Equalities Impact Assessment are set out in the council's Statement of Community Involvement and Development Consultation Charter.

Ecological Impact Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide an assessment of any impacts to wildlife and biodiversity due to the proposed development.

Applications that may impact wildlife and biodiversity.

 

Development sites close to or impacting on Parks and Open Spaces and Site of Importance for Nature Conservation (SINCs).

 

To protect the habitats of protected species.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P57, P59, P60

  • London Plan 2021 Policy G1, G4, G5, G6

Check whether the site is close to a Park and Open Space or Site of Importance for Nature Conservation (SINCs).

 

View further information about works to trees.

Please do:

  • Submit the assessment for the following works:

    • all proposed tree works

    • development affecting mature trees, trees with obvious holes/cracks/cavities, trees with a girth greater than 1m at chest height

    • proposals affecting ‘derelict’ land (brownfield sites), allotments, mature gardens and railway land including bare ground that may support ground-nesting birds or invertebrates

    • proposals including the modification, conversion, demolition or removal of buildings and structures (especially roof voids)

  • Note that some applications are supported by a Preliminary Ecological Assessment (PEA) when there's no habitat present apart from buildings and hard standing. In this case, no further assessment is necessary

Foul Sewage and Utilities Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Demonstrate that:

  • the availability of drainage or sewerage infrastructure capacity has been properly examined

  • the proposal would not result in undue stress on this infrastructure

Applications for development that involve connection to foul or storm water sewers.

To confirm that development would not cause an overdemand on local sewers.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P67

  • London Plan 2021 Policy SI5

Relevant technical guidance is provided in Building Regulations Approved Document Part H (Drainage and waste disposal) (external website).

Please do:

  • consult with the service provider before completing this assessment

Flood Risk Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Set out flood mitigation measures and confirm actions to be taken before and during a flood event.

Applications for any new development in:

  • Flood Zone 1

  • Flood Zones 2 and 3, for sites of more than 1 hectare

Basement extensions

Major applications in Critical Drainage Areas for surface water flooding

To ensure that development would not increase flood risk.

Relevant planning policy:

  • Southwark Plan 2022 policy P68

  • London Plan 2021 Policy SI12

Check whether your site is in a Flood Risk Zone.

Refer to the council's further information about flood risk and the Government's guidance on when and how to complete an assessment (external website).

Please do:

  • include all the relevant information required for your development type and location. The assessment must:

    • identify the risks of all forms of flooding to and from the development site

    • demonstrate how these flood risks would be managed, taking climate change into account

    • identify opportunities to reduce the probability and consequences of flooding

    • include the design of surface water management systems including Sustainable Drainage Systems (SUDs)

    • address the requirement for safe access to and from the development site in areas at risk of flooding.

  • be aware that you will usually need to pay a flood risk specialist to carry out the flood risk assessment for you; you may be able to do it yourself for a simple, low risk development, such as a house extension

  • contact the Environment Agency for advice if you're unsure about any of the above

Heritage Statement

What must you do?

When is it needed?

Why is it needed?

Further guidance

Submit an assessment of the significance of heritage assets and/or their settings affected by the development.

Assess the impacts that the development might have on these assets.

Applications for:

  • development within conservation areas

  • development affecting the setting, appearance or character of a listed building, a historic park or garden, or a scheduled ancient monument

To ensure that heritage assets are protected and enhanced by development.

Relevant planning policy:

  • Southwark Plan 2022 policies P13, P14, P15, P16, P17, P18, P19, P20, P21, P23, P24, P25, P26

  • London Plan 2021 Policies D1, D2, D4, HC1, HC2

Check whether your site is in a conservation area or is a listed building.

 

Refer to the council's Heritage SPD for further guidance and details of what you should include in the statement.

Please do:

  • carefully follow the guidance on heritage statements set out in the Heritage SPD to make sure you include all the necessary information

  • note that development or alterations to a listed building will always require listed building consent in addition to planning permission

Land Contamination Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide a report on a Phase 1 Desk Study and site reconnaissance.

Applications for development:

  • on a brownfield site 

  • where the application site is known to be contaminated

To ensure that proper guidelines are followed for development on contaminated land.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P64

The assessment should be carried out in accordance with established procedures such as:

Please do:

  • ensure the study includes:

    • site inspection scope

    • review of historical land use

    • review of the environmental setting

    • consultation with relevant regulatory authorities

    • qualitative environmental risk assessment

    • review of existing relevant reports

Lighting Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide details of proposed external lighting.

  • applications where external lighting is proposed

  • applications involving works to areas of public access

To ensure that external lighting will not harm the amenity of neighbouring residents or impact local ecology.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P55 and P66

  • London Plan 2021 Policy G6

Refer to Institution of Lighting Professionals guidance for the reduction of obtrusive light (external guidance).

Please do:

  • Ensure the assessment includes the following details:

    • layout plan with beam orientation

    • schedule of the equipment in the design

    • hours of operation

    • light levels and spillage

    • the size of the lights/light fittings

    • for projecting signs, mark the distance from the edge of the sign to the kerb edge

Further guidance

For development sites on or adjacent to a Site of Importance for Nature Conservation:

  • include evidence to show that consideration has been given to the effect of light from the proposed development on biodiversity

 

Marketing Statement

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide evidence of an active marketing campaign:

  • for a continuous period of at least 2 years immediately prior to any planning application

  • whilst the premises were vacant

  • which has shown to be unsuccessful

 

Applications proposing a loss of:

  • retail in shops outside of protected shopping frontages and town and local centres

  • employment in the CAZ, town centres, opportunity areas and individual development plots with Southwark Plan 2022 site allocations where employment re-provision is required

  • pubs, community facilities, cultural facilities, and health facilities anywhere in the borough

 

To ensure that there is no future prospect of the land being used for the existing use.

To ensure there's no unnecessary loss of use considered vital to Southwark's growth.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P30, P38, P42, P45, P46, P47

  • London Plan 2021 Policy SD4, E1, E2, E7, HC7

Check whether your site is in a relevant area.

 

Refer to the council's further guidance on completing a marketing statement (download) (pdf, 1.2mb)

Please do:

  • closely follow the council's further guidance document to make sure you provide all the required details 

Navigational Risk Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Contact the Port of London Authority District Harbour Master who is responsible for determining if:

  • an impact on navigation exists

  • a Navigational Risk Assessment is required

Applications that may impact the navigation of vessels along the tidal Thames, or interact with vessels such as a pier or jetty.

To ensure development does not negatively impact on navigation of vessels on the Thames.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P25

Contact the Harbour Master on 0207 743 7906 or at HMU2@pla.co.uk

Noise Impact Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide an assessment prepared by a suitably qualified acoustician, detailing:

  • noise Exposure Categories

  • associated impact and mitigation measures

  • layout, design and insulation

Applications for noise-sensitive developments that are likely to be affected by an existing source of noise. This includes noise-intensive uses (including gyms, nightclubs, and social venues) and the installation of any plant or other equipment which might generate significant noise.

 

To ensure that development does not cause harm to the amenity of local residents due to excessive noise.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P55

  • London Plan 2021 Policy D14

Refer to further guidance from the government on what you should include in a noise assessment (external website).

 

Refer to the IOA’s professional practice guidance on Planning and Noise (external website).

 

Full details of noise policy and expected technical standards are set out in the council's technical guidance for noise.

 

Photographs

What must you do?

When is it needed?

Why is it needed?

Further guidance

Submit photographs of the existing building and the entire application site.

  • applications involving the setting, character or appearance of a listed building or conservation area

  • applications proposing the demolition of an existing building

  • major applications

To provide greater detail on the context of the application site.

External photographs should:

  • show each elevation of the building

  • include any outbuildings and trees on the site

  • include the property boundaries

Please do:

  • submit site photographs with all applications

  • show where each photograph was taken and the direction the photograph is aimed towards 

Parking Provision Statement

What must you do?

When is it needed?

Why is it needed?

Further guidance

Set out existing and proposed car parking details, including:

  • total number of car parking spaces

  • wheelchair parking spaces

  • electric vehicle charging points

Applications where:

  • existing car parking is lost

  • new car parking is proposed

  • the proposed development is likely to result in an increase in demand for on-street parking

 

To assess the impact of a development on the demand for on-street parking.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P54

  • London Plan 2021 Policies T4 and T6

Check car parking provision at and around the application site.

Please do:

  • provide a table which sets out the existing and proposed car parking spaces and confirm the net difference in the number of spaces

  • include car parking spaces on existing and proposed site plans

Schedule of Accommodation 

What must you do?

When is it needed?

Why is it needed?

Further guidance

Set out the number of homes by tenure, type and housing mix and identify which of these homes meet M4 of the Building Regulations.

 

Where M4(2) (Accessible and Adaptable Dwellings) cannot be achieved for reason of viability or practicality you must provide evidence to support this.

 

  • applications proposing one or more new residential units, including changing a house to flats

  • major and strategic applications

To assess whether the proposed development meets the requirements of our housing policies.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P1, P2, P4, P5, P6, P7, P8, P9, P55

  • London Plan 2021 Policies D7, H4, H5, H6, H10, H11, H12, H13, H15, H16, T6

Refer to the council's Residential Design Standards SPD.

 

Refer to Approved Document M (Buildings Regulations) (external website).

Please do:

  • submit a table of each unit (with a unique reference number), the total floorspace of each proposed residential unit, the floorspace of each room, and amenity space

  • confirm whether each unit and room meets the minimum required standards set out in the councils' Residential Design Standards SPD

  • show dimensions in GIA and GEA for any commercial or other uses

  • ensure floor plans identify the unit reference number for each proposed unit with tenure

  • ensure floor plans make clear which units meet M4 of the Building Regulations

  • submit a site plan which clearly labels all disabled car parking spaces on site

Servicing and Refuse Management Plan

What must you do?

When is it needed?

Why is it needed?

Further guidance

Set out a Management Plan to explain how waste will be stored on site.

Confirm that the council's guidance for waste collection has been followed.

All applications for proposals that would generate residential or commercial waste.

 

To ensure the proper management of waste on and off site.

 

Relevant planning policy:

  • Southwark Plan 2021 policy P61

  • London Plan 2021 SI7

 

See further information on waste storage in new residential developments.

See further guidance on waste management (download) (pdf, 204kb).

See further guidance on residential amenity (download) (pdf, 160kb).
 

Please do:

  • read the further guidance

  • ensure all relevant information is included in the Management Plan and shown on submitted plans and drawings

  • show storage clearly labelled on proposed plans. Include the size and number of bins

  • include a calculation to confirm that the residential waste requirements would be met on site

  • ensure the Management Plan:

    • shows sufficient capacity for on site waste and recycling storage

    • demonstrates how loading and unloading requirements (including taxis for hotels) would be managed

    • details of accessibility for waste vehicles and other servicing traffic. Include a plan showing step-free access from the public highway to the waste storage area. For larger developments, include a vehicle tracking plan for refuse vehicles showing accessibility to every roadway

    • measures to mitigate fire risks and amenity impacts relating to the storage of waste (for example, noise, odour, pests)

  • ensure that dropped kerbs are labelled

  • confirm that reversing and pulling distances from the bins to the public highway is within the acceptable limits

Sport and Leisure Facilities Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Take into account the local need for open space, sports and recreation facilities and opportunities for new provision.

Developments where existing sports and leisure facilities are proposed to be redeveloped for a different use.

 

To protect important sports and leisure facilities.

 

Relevant planning policy:

  • Southwark Plan policy P45

Refer to guidance from Sport England (external website).

 

The council's Playing Pitch Strategy provides an up to date analysis of supply and demand for playing pitches in the borough.

Structural Survey

What must you do?

When is it needed?

Why is it needed?

Fully assess the impact of the proposal on structural stability, including potential impacts on adjacent/nearby properties.

Applications involving substantial structural works.

 

Applications, including the construction of a basement or other works to the building's foundations.

To demonstrate that the structural stability of properties on and near the site would not be affected by the proposal.

 

Relevant planning policy:

  • Southwark Plan 2022 policy P17

Please do:

  • ensure the assessment has been prepared and self-certified by a suitably qualified chartered engineer, who is a member of a relevant professional body

Transport Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Identify the impact of the proposal on local transport infrastructure including road capacity, public transport and walking and cycling infrastructure.

  • applications where the proposed development is likely to create an impact on transport

  • major applications

 

To ensure the development promotes sustainable forms of transport and does not have a harmful impact on car parking and public transport availability.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P12, P35, P36, P45, P48, P49, P50, P51, P52, P53, P54, P55

  • London Plan 2021 Policies T1, T2, T3, T4, T5, T6, T7

Check further details on transport provision at and around the application site.

 

Refer to Transport for London (TfL) guidance on what to include in a travel plan (external website).

Please do:

  • include a parking survey where the following criteria apply:

    • developments in areas with a low Public transport accessibility level (PTAL) and not covered by a Controlled Parking Zone (CPZ)

    • developments surrounding train stations and not covered by a CPZ

    • developments within areas not covered by a CPZ and in close proximity to Town Centres

  • clearly show the location and type of cycle parking on relevant plans

  • label wheelchair accessible car parking spaces on relevant plans

  • for changes of use that will require servicing, provide details on deliveries and collections from the site

Further guidance:

  • for minor applications, please also outline the transport aspects of the application including:

    • any change to car parking and cycle parking spaces

    • details on accessibility to the site by all modes of transport

    • likely modal splits of journeys to and from the site provided

    • explore the needs of all users (including people with a disability)

  • for major applications, in addition to all of the above, please also:

    • consider appropriate baseline data, alongside cumulative effects of existing and potential development in the area

    • provide a Travel Plan and a car and cycle parking provision statement. Include consideration of sustainable modes of transport in accordance with the London Plan and the National Planning Policy Framework (NPPF)

Tree survey or Arboricultural Impacts Assessment

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide an appraisal of the quality of existing trees on site.

Identify protection measures to be implemented during construction and potential management measures.

Applications involving the pruning or removal of existing trees.

Applications carrying out of works (including the excavation of foundations and service/utility runs) that may trees on site or on adjoining land.

 

To ensure that all retained trees are not harmed by development.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P59 and P61

  • London Plan 2021 Policy G7

Refer to BS5837:2012 - trees in relation to design, demolition and construction - recommendations (external website).

 

Refer to BS3998:2010 - tree works - recommendations (external website).

 

For guidance on species selection, refer to 'Tree Species Selection for Green Infrastructure' - Trees and Design Action Group (external website).

 

View further information about works to trees.

Please do:

  • make sure the assessment is prepared by a named project arboricultural consultant

  • provide tree retention and removal plans

  • identify Root Protection Areas on proposed layout plans

  • ensure the assessment complies with the British Standards BS5837 and BS8545, and Trees and Design Action Group (TDAG) guidance

Ventilation or Extraction Statement

What must you do?

When is it needed?

Why is it needed?

Further guidance

Provide details of the position and design of ventilation and extraction equipment.

Include odour abatement techniques and acoustic noise characteristics.

Applications for non-residential development where ventilation or extraction equipment is proposed or will be required.

To ensure that installed ventilation and extraction equipment will not cause any harmful impacts to amenity.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P34, P47, P55, P64, P65, P68

The assessment should be carried out in line with the British Standard BS4142 (Method for Rating Industrial Noise Affecting Mixed Residential and Industrial Areas) (external website).

 

You can access practical guidance on meeting the British Standard BS4142 (external website).

 

Refer to the council's technical guidance on amenity.

Please do:

  • demonstrate that where mechanical ventilation is proposed:
    • it is necessary
    • options for passive design/ventilation have been considered
Waste Management Statement

What must you do?

When is it needed?

Why is it needed?

Further guidance

Demonstrate that provision has been made for the storage and collection of waste and recycling materials.

  • Minor applications that create one or more new residential unit or commercial unit

  • Major applications

To ensure the provision of appropriate recycling and waste management facilities for new residential and commercial development.

 

Relevant planning policy:

  • Southwark Plan 2022 policies P13, P56, P62

 

Refer to the council's further guidance on waste storage

 

Refer to British Standard BS5906:2005 (waste management in buildings) (external website)

Please do:

  • clearly label waste and recycling storage on proposed plans

  • include the size and number of bins, accompanied by a calculation to confirm that the residential waste requirements would be met on site 

  • show that the waste storage area would be easily accessible for waste collection. Include a plan showing step-free access from the public highway to the waste storage area. For larger developments, include a vehicle tracking plan for refuse vehicles showing accessibility to every roadway

  • clearly mark roads that are private or not being adopted by Southwark Council 

  • confirm the pull distance for crews and residents 

Page last updated: 05 December 2022

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