Jazz Café Maiden Voyage and NTS 2024 (Burgess Park)

Event management

Traffic and transport

A full traffic and transport management plan will be produced by a specialist traffic and transport management company. This will need to be agreed by the relevant members (LBS Highways/Network Management, LBS Parks/Events and TFL) of Southwark’s Safety Advisory Group, before the event can go ahead.

There is no parking facility. The event will be advertised in all communication to ticket holders as ‘no parking’. Details of local transport links will be provided to all ticket holders as the primary means of travelling to the event.

It is anticipated that Elephant & Castle Station will be the most popular for people travelling by rail. There are numerous buses that service the area surrounding the park.
Following issues with hire bicycles last year, a plan will be put in place specifically to manage the safe and responsible use of hire bicycles. Bicycle racks will also be provided for anyone cycling their own bikes to the event.

A designated pick up and drop off (PUDO) area will be provided for the lesser number of people expected to travel to the event by taxi or private hire vehicles. The PUDO area would be set up along Neate Street, as in 2023.

All event production vehicles will access the event site via Wells Way. The movement of production vehicles through the park will be closely managed. Traffic marshals will be used to escort larger vehicles to and from the event site.

Please refer to the relevant paragraphs in sections 16, 18 and 19 of the Council’s Outdoor Events Policy regarding our requirements for traffic and transport management.

Waste

A professional waste management company will be contracted to manage the collection and disposal of waste inside and outside the event site.

They will provide a waste management plan that must be agreed by the relevant members (LBS Parks and LBS Events) of Southwark’s Safety Advisory Group.

During the live event days, there will be teams of litter pickers working inside the event site footprint and outside in the park and surrounding areas. They will collect any waste associated with event attendees. The litter team will also respond to any requests from residents to remove festival-related litter from their streets and properties. A contact number for this service will be provided if the event goes ahead. The collection of litter outside of the event site will be prioritised as it is acknowledged that this has a negative impact on other park users and local residents.

Please refer to the relevant paragraphs in section 19 of the Council’s Outdoor Events Policy regarding the council’s requirements for waste management. The event also has to comply with the guidance given in the Events Environmental Sustainability Guide regarding the management of waste.

Toilets

Adequate numbers of toilets, including accessible toilets, will be placed inside and outside of the event site and along routes to the event site where required. Please refer to the relevant paragraph in section 17 of the Council’s Outdoor Events Policy regarding our requirements for health and welfare management.

Noise

A specialist noise management company will be contracted to produce a Noise Management Plan (NMP) and will monitor and report on noise management when the event is open. 

The NMP must be agreed by the relevant members (LBS Environmental Protection) of Southwark’s Safety Advisory Group.

The NMP will outline the measures that will be taken to minimise noise nuisance caused by the event. This will include:

• Extensive noise modelling to inform the NMP
• Consideration of the positioning of stages and speakers in regards to sound direction
• Consideration of noise monitoring locations
• Resident letter drop, providing information about the event, to be distributed in advance of the event taking place
• Community contact number for noise issues to be circulated ahead of the event taking place
• Consideration to be given to programming and the use of microphones by artists

Please refer to the London Borough of Southwark Technical Guidance for Noise document in relation to noise management in the borough

Safety and security

Qualified and competent SIA Security and Crowd Safety Stewarding professionals will be provided by a specialist company. They will have distinct responsibilities both inside and outside the event site.

A Security Management Plan (SMP) will be provided by the company and must be agreed by the relevant members (LBS Community Safety and Met Police) of Southwark’s Safety Advisory Group.

Security, stewards and CSAS/PATO traffic marshals will be deployed outside of the event site in key areas to direct attendees safely away from the event site at event closing times.

Park protection

WATF will be in discussion with the council’s Parks, Ecology and Arboriculture Officers to ensure they develop plans which protect the ground, trees, habitat and wildlife. 

Ground protection will be placed where required.

Wildlife surveys will be carried out where required to ensure that wildlife is not unduly disturbed by the event.

Please refer to section 19 of the Council’s Outdoor Events Policy and the Events Environmental Sustainability Guide regarding the protection of ground, trees, habitat and wildlife.

Sustainability

WATF will take all necessary measures to ensure that sustainable practices are adopted and maintained during the planning and delivery phases of the event. A dedicated Sustainability Coordinator will be responsible for implementing environmental initiatives and working alongside clients and the events supply chain to reduce the environmental impact of WATF events.

Key areas for monitoring and focus will include:

• People
• Power
• Water
• Waste (including plastic)
• Noise
• Procurement
• Traffic and transport
• Biodiversity
• Impacts on local community

Please refer to sections 19 and 21 of the Council’s Outdoor Events Policy and the Events Environmental Sustainability Guide regarding the council’s requirements for sustainability.

Page last updated: 18 April 2024