Southwark Pride fund 2024
Appendix 2: example risk assessment
Below is an example of a risk assessment.
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Department: |
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Division/Business unit: |
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Assessment for: |
Virtual Activities (including with Young People)Involves staff delivering live virtual events online |
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Assessment date: |
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Assessors name/position/signature: |
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Review date: |
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Employee/Trade Union name/position/ signature |
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Findings communicated to employees/volunteers/sessional staff: (Copy of method of communication e.g. minutes of meeting, tool box talk etc attached to risk assessment). |
How Communicated: Email to all participants When communicated: |
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Hazard |
Who is at risk |
What is done now |
Risk level |
What needs to be done |
Target date |
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Revealing Names |
Public |
Setting by host at the outset of the meeting prevents the audience names appearing on screen. |
Low |
Monitor and maintain |
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Face to Face Visibility |
Public |
Setting by host at the outset of the meeting prevents audience face-to-face visibility. The audience will be able to see the host. |
Low |
Monitor and maintain |
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Non Encrypted Data |
Staff and Public |
Zoom Cloud content is encrypted by Zoom technicians. Sessions set up for no recording |
Low |
Monitor and maintain |
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Insecure Meetings Imposters Zoom bombing |
Staff and Public |
Settings by host as follows: The sessions are private and requires a password or private link to enter. ID or Password are not shared on social media. Switch off the ability for people to attend the session before the host. Activate ‘waiting room’ feature and allow only those invited into the session. The meeting is locked once those invited attend or after 10 minutes. Do a role call by checking off from list to ensue all those invited are present. Screen sharing is controlled by the media host. Mute participants on entry Private chat Off Allow removed participants to re-join off Removed participants can join future meetings if correctly booked Meeting rules are the same as in physical meetings and are explained at the start of each meeting Only those booked onto the session and pre-registered with the youth service will be allowed to attend. |
Low |
Monitor and maintain |
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Unsupervised Children |
Children |
Host ensures those attending the meeting are invitees only. Host rejects names that are not on the official list to attend. |
Low |
Monitor and maintain |
“ |
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Personal Email |
Staff |
Register on Zoom with staff email only. |
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Monitor and Maintain |
“ |
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Unplanned Scheduling of live broadcast. |
Staff and Public |
Young people’s event Zoom hosts are Youth services staff. Youth service to work with Comms regarding scheduling. Only trained staff to set up Zoom meetings |
Low |
Monitor and maintain |
“ |
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GDPR |
Public |
GDPR message is sent to each participant |
Low |
Monitor and maintain |
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Page last updated: 03 April 2024
