Boiler Room September 2023 (Burgess Park)

Event management

Traffic and transport

A full traffic and transport management plan will be produced by a specialist traffic and transport management company. The event will be advertised as ‘no parking’ and details of local transport links will be provided to all attendees as a means of travelling to the event. It is anticipated that Elephant & Castle Station will be the main method of travel by train and there are numerous buses that service the area surrounding the park. Bicycle racks will also be provided for anyone cycling to the event and a designated taxi rank will also be provided. Event production vehicle access would be via Wells Way. The movement of traffic within the park will be closely managed and traffic marshals will be used to escort larger vehicles to and from the event site.

Waste

A professional waste management company will be contracted to manage the collection and disposal of waste inside and outside of the event site. During the live event there will be a team of litter pickers working throughout the event site. The contractor will be responsible for the internal boundary of the event and cleaning the surrounding area of the event site and routes through the park to transport hubs. The contractor will also respond to any requests from nearby residents to remove festival related litter from their streets/properties.

Toilets

Adequate numbers of toilets will be placed inside and outside of the event site and along routes to the event site where appropriate.

Noise

A Noise Management Plan will be prepared and will be agreed with the council’s Environmental Protection Team in advance of the event. This outlines the measures that will be taken to minimise noise nuisance caused by the event. This will include:

• Consideration to the positioning of stages in regards to sound direction
• Resident’s letter to be distributed in advance of the event taking place (including contact numbers)
• Hotline number for noise issues on the day (to be advertised on notices around the event site
• Consideration to be given to bass frequencies
• Consideration to be given to vocal PA’s
• Details of the responsible person(s) on site

Safety and security

Adequately qualified and competent SIA Security and Crowd Safety Stewarding professionals will be provided by a specialist company. They will have distinct responsibilities (internal – front door, search, entry and static positions; response; external positions).

A Security Management Plan (including Search Policy, Drugs Policy, Ejection Policy and Crime Scene Preservation Policy) will be provided in due course.

SIA Security, Stewards and CSAS/PATO Traffic Marshals will be used outside of the festival perimeter at key crossing points to direct attendees safely towards the queue lanes of the entrance.

SIA Security will also be positioned at locations within Burgess Park to ensure attendees do not interfere with other park users.

The event will have to comply with sections 13 and 16 of the Council’s Outdoor Events Policy regarding safety and security.

Park protection

Organisers will be in discussion with Parks, Ecology and Arboriculture Officers to ensure they develop plans which protect the ground, trees, habitat and wildlife. Ground and tree root/canopy protection will placed where required. Wildlife surveys will be carried out where required to ensure that wildlife is not unduly disturbed by the event.

The event will have to comply with section 19 of the Council’s Outdoor Events Policy regarding the protection of ground, trees, habitat and wildlife.

Sustainability

WATF/OPS will take all necessary measures to ensure that sustainable practices are adopted and maintained during the planning and delivery phases of the event. A dedicated Sustainability Coordinator is responsible for implementing environmental initiatives and working alongside clients and the supply chain to reduce the environmental impact of WATF events.

For 2023, WATF are committed to measuring the carbon footprint of the event in order to assess its impact on the environment.

Key areas for monitoring and focus include:

• People
• Power
• Water
• Waste (including plastic)
• Noise
• Procurement
• Traffic and transport
• Biodiversity
• Impacts on local community

The event has to comply with sections 19 and 21 of the Council’s Outdoor Events Policy regarding sustainability

The event has to comply with the council’s Events Environmental Sustainability Guide.

Page last updated: 19 September 2023