Obtaining school records

There are many ways we can help if you need to see records held about pupils or the education system in Southwark.

Information asset register

Our information asset register contains details of ownership and descriptions and location of records we hold (eg minutes of important meetings or lists of pupils' files). The register helps us find requested records, whether they're in paper, electronic or other formats.

Data Protection Act 1998

We hold information on pupils in order to run the education system, and in doing so have to follow the Data Protection Act 1998. This means, among other things, the data held about pupils must only be used for specific purposes allowed by law. For details of the act, see the The following link opens in a new windowInformation Commissioner's Office website.

Asking us for information we may hold about you

You can ask us if we hold any information about you or your children. If you make a request, which must be in writing, we'll acknowledge your request within three working days and will provide you with a copy of the personal data, if we hold it, within 40 calendar days.

You'll be asked to provide proof of your identification.

Asking us for your school records

If you need your child's school records, contact your child's school as we don't hold these.

The Freedom of Information Act

The Freedom of Information Act 2000 gives you the right to see most types of recorded information held by the council. This legislation makes the council more accountable to the taxpayer.

Page last updated: 11 September 2017